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Country Office Accountant job at Plan International
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Role Profile
Job Title Country Office Accountant
Function Finance Supervises Assistant Accountant
Reports to Finance Manager, Controls & Accounting
Location Country Office Travel required None
Effective Date July 2022 Grade Level 13
Organisation Overview & Role Purpose
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
Plan International Uganda’s (PIU) five-year Country Strategy (CS) has been approved for the period 2023 – 2027. Currently, the country programme reaches over 1 million children supported in four Programme Areas (PAs) and an urban programme in Kampala. It has a country annual budget turnover of around €15 million, a growing team of over 300 full time staff. PIU manages a caseload of 33,000 sponsored children and a large and diverse grants portfolio from bilateral and multilateral donors with a strong pipeline and potential of further funding opportunities.
The purpose of this role is to provide financial and accounting services to support the operations of the Plan International Uganda to implement financial processes to support the efficient utilisation of resources including intercompany, fixed assets and payment processes. in accordance with Plan financial policy / procedures and donor requirements.
The role provides support to Finance function by ensuring that all information is updated in the relevant Plan International Uganda Systems supports management decisions making to enhance the effectiveness of activities to support achievement of Plan International Uganda’s strategy. The incumbent will be responsible for the Assistant Accountant and supporting donor compliance at all levels according to Plan International Uganda’s approved policies / procedures and donor requirements
Role Dimensions:
The Country Office Accountant provides management support all aspects of financial management ensuring accuracy, transparency, accountability, effective financial management and compliance in all aspects of Plan International Uganda’s financial transactions. The role provides support to the Accounting & Control Team based in the Country Office and provide adequate management information to the project/program managers.
The role involves considering the treasury, cash management, accounting and cost implications of operational plans, advising projects teams on how to achieve optimal value for money. with a level of guiding thinking required.
The key challenges for this position is working with the guidance of laws and regulations, policies and procedures to deliver work.
• Timeliness and accuracy in financial reporting
• Adherence to the financial guidelines
• Accountability of advanced funds
Level of contact with children
This position has been classified as “low contact”: Limited interaction with children
Key result areas:
KRA 1: Budgeting
Take lead in the coordination, preparation and monitoring of the Country Office budget ensuring that its operations are consolidated
Coordinate the preparation of annual Country Office operations budget; consolidating and regularly updating Country Office annual budgets
Ensure all financial commitments are controlled against approved budgets by consolidating and updating annual budgets and reviewing project outlines in the accounting system.
Ensure all planned Program Unit Shared cost contributions from Grant funding are recovered within the planned periods
Prepare and analyse financial management information to support decision making
KRA 2: Systems Administration
Receive and process payment requests in the Country Office in line with PIU’s policies and statutory requirements:
Updating the SAP system on a timely manner; clearing all payments in SAP according to the financial procedures
Upload payments on the online banking payment platform / mobile money platforms and notify delegated authorisers for approval as per the set Delegation Of Authority
Ensure that all the payment requests are fully supported prior to approval, processing and entry into the system
Manage the Country Office ledgers to ensure that transactions have been done correctly, allocated to the corresponding grant, and that all statutory payments have been made
Manage all splitting of costs against budget line and in the intercompany account
Supervise, coach and train finance staffs in Plan’s systems, procedures and policies and also supports in the recruitment of new finance staff
KRA 3: Cash & Bank Account Management
Manage the Country Office bank account and the Petty Cash to ensure sufficient funds are available to support area operations:
Coordinate the transfer of funds from Country Office to Programme Area; ensuring compliance to the cash management and banking policy management
Manage the Petty cash advanced to the various officers, ensure its compliant to petty cash policy
Reviews and processes expense submissions/reconciliations, and processes country office payments
Prepares monthly cash forecasts and refresh for the program area in line with Plan Uganda’s finance guidelines.
Prepare timely accounts reconciliations to ensure cash is available to support the operations of PIU
KRA 4: Risk & Compliance Management
Manage business processes and ensure compliance with internal and external laws, and statutory requirements adhered to and all transactions compliant to PIU’s financial policies
Monitor all area transactions to ensure that they are all compliant to PIU’s policies and all non compliance is promptly highlighted
Ensure Financial assets, liabilities, income and expenditure are accounted for accurately and on a timely basis
Reviews payment requests for accuracy, proper coding and completeness in line with the check list of requirements
Effect all statutory deductions and remit to relevant organizations as per statutory deadlines eg PAYE, WHT, NSSF
Coordinate all projects, Grants and statutory audits; to ensure timely provision of the necessary information and documentation that would be required
Effect statutory deductions from service provider’s payments and remits to relevant organizations as per statutory deadlines
KRA 5: Safeguarding, Gender Equality & Inclusion
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Role Requirements:
Qualifications
Bachelor’s Degree (Hons) in Commerce or Business Administration majoring in Accounting
Professional qualification in accountancy (CPA, ACCA)
Minimum of three years working experience as an Accountant in a busy organization and at a responsible supervisory level is essential
Leadership Competencies
Myself as a Leader
Courageous in taking a lead, challenging self and others on their attitudes, assumptions, unconscious bias and behaviour; speaks positively about change and supports others in adjusting to it.
Lasting Impact
Sets and communicates ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
Open & Accountable
Maximises our progress by aligning work priorities and resource deployment in own area with Plan International’s wider goals and longer term direction.
Work Well Together
Creates a positive team spirit, helping people work well together as a team; proactively resolves situations of conflict by generating solutions that will work for all involved; deliberately adjusts own behaviour to influence or persuade others.
Inclusive & Empowering
Appreciates the expertise and creativity of others; actively seeks out others’ views and incorporates their insights or perspectives into decision-making and action-planning.
Skills & Knowledge
Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
Critical Business Management Competencies
Good grasp of financial management including understanding relevant funding sources, ability to budget and accurately estimate costs, experience with reading financial reports and taking appropriate action based on the results.
Strong ability to analyse and interpret an appropriate range of data and evidence, both internal and external, using sound judgement to make balanced decisions, based on insights gained, or projection of trends.
Good digital skills, for instance [name relevant tools/platforms]; ability to use ICT resources to improve work efficiency and effectiveness, whilst working in line with privacy and safeguarding guidelines.
Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
Good written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation so as to connect with an audience.
Experience of leading others with a track record of delegating work effectively, supporting good performance of others and promoting staff wellbeing and motivation.
Critical Technical Competencies
Excellent computer skills with the ability to work with SAP or other ERPs.
Practical experience of grants management and a good understanding of donor funding management.
Location:Kampala, Uganda
Type of Role: Fixed Term
Reports to: Lead Accountant-Controls & Accounting
Grade: Level 13
Closing Date:31/08/2022
Job application procedure
Interested and Qualified ? Click Here To Apply
Technical Advisor – Early Childhood Development job at Plan International
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Role Profile
Job Title TECHNICAL ADVISOR, Early Childhood Development (ECD)
Function Programme Development & Quality Supervises N/A
Reports to Head of Programme Development & Quality
Location Country Office Travel required 30 %
Effective Date June 2022 Grade Level 16
Organisation Overview & Role Purpose
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
The Technical Advisor, Early Childhood Development is responsible for ensuring programme quality and gender transformative outcomes for programming and influencing in the area of Early Childhood Development, in both development and humanitarian contexts and in line with Country Strategy and Global priorities. The Advisor will lead on new programme design, actively support business development and ensure technical soundness of all programme design and program implementation for Early Childhood Development. The Advisor will actively represent Plan International Uganda in relevant technical working groups and other fora at National, Regional and International levels. They will also work closely with Plan International’s global network of National Organisations, its Global and Regional Hubs, and the relevant technical network, to ensure Plan Uganda is well represented and is up to date with evolving policies and trends.
Role Dimensions:
The Technical Advisor is a member of the Country Management Team and is expected to contribute to the development of Plan International Uganda’s strategic plans – both long and short term. The job holder ensures that emerging best practice in ECD is incorporated into programme strategy and project design and that the results of learning are fed back into the design and adaptation of strategies.
The Technical Advisor supports the design of PIU’s ECD programme/project and influencing interventions. The role is also accountable for the provision of standards, tools, advisory services and monitoring frameworks that will assure the programmatic excellence and technical quality of ECD-related programme implementation. The Technical Advisor also leads external representation to ECD sector actors, including government, international and local partners
This position directly influences the ECD programme implementation budget of around €3-4 million annually.
The key challenge for this position is around the profound difficulty of driving change when the root causes of inequality are systemic and multi-faceted. This requires the job holder to:
• Have an outstanding ability to think strategically and conceptually, analysing complex, multi-dimensional systems and hypothesizing logical theories of change, including an ability to conduct Gender analysis.
• Lead the team to innovate – developing new interventions and utilising MERL approaches to test their effectiveness and adapt or pivot strategies in order to optimise impact
• Influence PIU staff, partners, national-level and local-level stakeholders to understand programme approaches and to adopt new ways of thinking and acting
Level of contact with children
This position has been classified as “mid contact”: Occasional interaction with children
Key result areas:
KRA 1: Thought Leadership & Strategy Design
Act as a thought leader in Early Childhood Development, contributing to the development and adaptation of new strategies at both Organisation and Intervention levels:
Liaise with the HoPDQ and the MERL Manager to commission relevant and insightful research studies, including support for any research required to contribute to situational analysis from a ECD perspective
Initiate and participate in the process of programmatic gap analysis at the Country Office and Programme Area level and ensure that the findings from the analysis are documented and shared with management and staff
Regularly review the results of PIU’s research, monitoring, evaluation, and learning activities to identify key insights, develop theories of change (both new and improved) and act as a valued advisor on how to design impactful interventions
Drive the pursuit of innovation as a result of lessons learned; ensure that effective strategies are institutionalised within PIU and widely disseminated externally (within Uganda and with partners and Plan International colleagues at regional and global levels)
Provide ECD technical support to the Country Management Team in formulating country and specific policies, strategies and goals on ECD; includes developing tools for staff and partner capacity assessment / training needs analysis
Work closely with the Country Programme Team to coordinate programme interventions, promote learning and review progress against the delivery of the Country Strategy
KRA 2: Project Design & Planning
Lead new programme design for ECD work, actively supporting business development to develop new proposals and liaise with donors:
Support the Business Development Team in mapping the donor landscape and proactively building relationships with current and potential donors in the ECD space; personally build relationships with strategically significant donors
Play a proactive role in the development of project concepts and high quality project proposals; support the integration of ECD into proposals for other technical areas (e.g. Gender & Inclusion, Education, Sexual and Reproductive Health, Protection for Violence)
Support the development of detailed implementation plans and budgets; ensure that there is clarity over what activities will be managed by the PD&Q team, and what will be managed by the Programme Implementation team
In collaboration with MERL and Project Managers, devise effective monitoring frameworks that will support quality assurance of projects and yield important insights on how to drive beneficial change for vulnerable children and youth
Support the Annual Planning and Budgeting process to ensure plans and budgets are contributing to the achievement of the Country Strategy, particularly in the area of ECD
KRA 3: Communicating for Influence
Lead PIU’s influencing efforts on Early Childhood Development, aiming to promote child rights, gender equality, with a focus on effective systems and structures for early learning and gender responsive parenting and caregiving; ensure the development and implementation of an innovative influencing strategy:
Participate in stakeholder analysis from an ECD perspective, identifying groups and individuals whose cooperation is necessary for the success of PIU’s ECD strategy and interventions; ensure that clear goals for stakeholder mindset or behaviour change are defined
Participate in the generation of innovative ideas for influencing and strategic communication and subsequent formation of strategies for PIU as a whole and for each intervention / project
Map and meet potential partners, collaborators and networks, fostering collaboration on influencing and advocacy initiatives; represent PIU in national, regional and global fora on ECD
Lead PIU’s representation with relevant Government Ministries, technical networks and working groups, and with other NGOs and CSOs working in the areas of ECD
Produce high quality documentation on ECD interventions to promote country profile, business development, replication and scaling up of successful models; consolidate progress for Quarterly, Annual and other relevant reports
Liaise with other offices in Plan International – including National Organisations, Global Hub and Regional Hub, and other Country Offices for sharing, learning and collaboration on ECD work.
KRA 4: Ensuring Impactful Implementation
Advise the Country Management Team (CMT), Project Managers and Programme Area Managers to ensure quality implementation of all ECD related projects and components:
Once a project is approved, work collaboratively with the Programme Implementation Unit, including Project Manager and Partnership Manager to ensure that start-up processes effectively incorporate input from PD&Q and understanding of the programme design, including supporting the onboarding of Partners; in particular, provide support with capacity assessments and development of capacity-building plans / training curricula
Develop and disseminate technical Standard Operating Procedures (SOPs), guidance on programme models, assessments, educational materials and trainings to enhance the capacity of both staff and partners
Participate in the implementation of each project’s monitoring framework, including:
• Supporting baseline and evaluation studies
• Conducting agreed reviews and visits
• Reviewing programme reports
Collaborate closely with the Programme Implementation and MERL team to track progress against outcomes, indicators, milestones and targets and to identify opportunities for improvement in a blame-free spirit of academic enquiry:
• If desired results have been achieved, initiate strategies for widespread awareness-raising
• If desired results have not been achieved, support the implementation team to adapt their approach
• Periodically review theories of change, revising as appropriate
Monitor project implementation against the agreed ECD policies and SOPs, providing advice and guidance as necessary to assure project quality; escalate any concerns to the accountable manager
KRA 5: Leadership & Capacity Building
Lead all who are involved in ECD work (staff, consultants, partners) in a manner that empowers them to contribute effectively towards achievement of PIU’s ECD strategy:
Ensure that PIU’s ECD work is resourced with the expertise necessary to deliver on strategic & project goals through a combination of recruitment and management of staff and procurement of consultants
Lead and coach the team towards high standards of performance through clear roles & responsibilities and provision of appropriate support; coordinate effectively with others to ensure high performance within PIU’s matrix operating structure
Foster an inclusive environment by implementation of policies and ways-of-working that provide for diversity and equal opportunities and utilisation of a leadership style that will drive employee engagement
Actively support technical teams, project teams and partners to access regular capacity building on ECD, through direct training support, identifying learning and training opportunities, and acting as a mentor and role model
Collaborate with government ministries, partners and training colleges to design curricula and deliver training; support data collection to evaluate the extent to which participants have applied learning in their work and facilitate ongoing improvement as required
Enhance the capacity of Plan International Uganda staff and partners in gender transformative programming, lobbying & advocacy, and localization of gender sensitive issues to ensure effective implementation of programmes at all levels
KRA 6: Safeguarding, Gender Equality & Inclusion
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Role Requirements:
Qualifications
Master’s degree (preferred) in Human Rights, Social Sciences or equivalent, with professional training on child rights programming and gender
At least 7 years’ experience in design and implementation of ECD programming in a reputable organization and in both development and humanitarian contexts
Leadership Competencies
Myself as a Leader
Uses own behaviour to role model the culture change we need, upholding our values and accelerating progress towards gender equality inside PIU, with our partners and in wider society; effectively manages strategic change initiatives.
Lasting Impact
Develops and communicates an ambitious vision for enhancing impact, or contributing towards organisational effectiveness; makes timely decisions, even in uncertainty and when information is imperfect.
Open & Accountable
Maximises our progress by aligning work priorities and resource deployment in own area with Plan International’s wider goals and longer term direction.
Work Well Together
Builds strategic relationships with key leaders, experts and stakeholders across Plan International and externally; navigating political and power interests and negotiating positive outcomes.
Inclusive & Empowering
Celebrates success, calls out the contributions of others, and is generous with praise; motivates others by describing how their work effort can (or does) contribute towards achievement of PIUs purpose and strategy.
Skills & Knowledge
Creates space for reflection and uses external evidence and internal evaluation to identify what and how we need to improve; creates a safe environment for others to challenge self or raise concerns; leads the team to implement changes as a result of what has been learned.
Critical Business Management Competencies
Broad and deep understanding of the political, social, financial and cultural drivers of inequality; with practical experience of developing and implementing strategies for change
Demonstrated expertise in designing and leading the impactful implementation of significant projects; utilising good practice in MERL to set targets and adaptively managing to ensure achievement of results
Good grasp of financial management including understanding relevant funding sources, ability to budget and accurately estimate costs, experience with reading financial reports and taking appropriate action based on the results.
Outstanding ability to analyse and interpret complex data-sets, both internal and external, to spot trends and patterns, opportunities and risks, and to inform decisions and action (even when the information is incomplete or ambiguous).
Outstanding communication skills with an ability to deeply understand the starting position of an audience and produce compelling written and/or spoken communications that effectively influence others.
Outstanding interpersonal skills with an ability to relate effectively to a wide range of people from diverse backgrounds; proven track record of leading collaborative working relationships and resolving conflicts between parties with differing interests.
Critical Technical Competencies
Demonstrated understanding of environment and current effective practices concerning ECD in Uganda, including existing networks, CSOs and government stakeholders
Demonstrated understanding of gender transformative programming and relevant approaches
Experience of managing compliance with safeguarding and child protection policies at a senior level
Substantial experience in successful proposal development and report writing.
Location:Kampala Uganda
Type of Role: Fixed Term
Reports to: Head of Programme Development & Quality
Grade: Level 16
Closing Date:02/09/2022
Job application procedure
Interested and Qualified? Click Here To Apply
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Role Profile
Job Title Country Office Accountant
Function Finance Supervises Assistant Accountant
Reports to Finance Manager, Controls & Accounting
Location Country Office Travel required None
Effective Date July 2022 Grade Level 13
Organisation Overview & Role Purpose
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
Plan International Uganda’s (PIU) five-year Country Strategy (CS) has been approved for the period 2023 – 2027. Currently, the country programme reaches over 1 million children supported in four Programme Areas (PAs) and an urban programme in Kampala. It has a country annual budget turnover of around €15 million, a growing team of over 300 full time staff. PIU manages a caseload of 33,000 sponsored children and a large and diverse grants portfolio from bilateral and multilateral donors with a strong pipeline and potential of further funding opportunities.
The purpose of this role is to provide financial and accounting services to support the operations of the Plan International Uganda to implement financial processes to support the efficient utilisation of resources including intercompany, fixed assets and payment processes. in accordance with Plan financial policy / procedures and donor requirements.
The role provides support to Finance function by ensuring that all information is updated in the relevant Plan International Uganda Systems supports management decisions making to enhance the effectiveness of activities to support achievement of Plan International Uganda’s strategy. The incumbent will be responsible for the Assistant Accountant and supporting donor compliance at all levels according to Plan International Uganda’s approved policies / procedures and donor requirements
Role Dimensions:
The Country Office Accountant provides management support all aspects of financial management ensuring accuracy, transparency, accountability, effective financial management and compliance in all aspects of Plan International Uganda’s financial transactions. The role provides support to the Accounting & Control Team based in the Country Office and provide adequate management information to the project/program managers.
The role involves considering the treasury, cash management, accounting and cost implications of operational plans, advising projects teams on how to achieve optimal value for money. with a level of guiding thinking required.
The key challenges for this position is working with the guidance of laws and regulations, policies and procedures to deliver work.
• Timeliness and accuracy in financial reporting
• Adherence to the financial guidelines
• Accountability of advanced funds
Level of contact with children
This position has been classified as “low contact”: Limited interaction with children
Key result areas:
KRA 1: Budgeting
Take lead in the coordination, preparation and monitoring of the Country Office budget ensuring that its operations are consolidated
Coordinate the preparation of annual Country Office operations budget; consolidating and regularly updating Country Office annual budgets
Ensure all financial commitments are controlled against approved budgets by consolidating and updating annual budgets and reviewing project outlines in the accounting system.
Ensure all planned Program Unit Shared cost contributions from Grant funding are recovered within the planned periods
Prepare and analyse financial management information to support decision making
KRA 2: Systems Administration
Receive and process payment requests in the Country Office in line with PIU’s policies and statutory requirements:
Updating the SAP system on a timely manner; clearing all payments in SAP according to the financial procedures
Upload payments on the online banking payment platform / mobile money platforms and notify delegated authorisers for approval as per the set Delegation Of Authority
Ensure that all the payment requests are fully supported prior to approval, processing and entry into the system
Manage the Country Office ledgers to ensure that transactions have been done correctly, allocated to the corresponding grant, and that all statutory payments have been made
Manage all splitting of costs against budget line and in the intercompany account
Supervise, coach and train finance staffs in Plan’s systems, procedures and policies and also supports in the recruitment of new finance staff
KRA 3: Cash & Bank Account Management
Manage the Country Office bank account and the Petty Cash to ensure sufficient funds are available to support area operations:
Coordinate the transfer of funds from Country Office to Programme Area; ensuring compliance to the cash management and banking policy management
Manage the Petty cash advanced to the various officers, ensure its compliant to petty cash policy
Reviews and processes expense submissions/reconciliations, and processes country office payments
Prepares monthly cash forecasts and refresh for the program area in line with Plan Uganda’s finance guidelines.
Prepare timely accounts reconciliations to ensure cash is available to support the operations of PIU
KRA 4: Risk & Compliance Management
Manage business processes and ensure compliance with internal and external laws, and statutory requirements adhered to and all transactions compliant to PIU’s financial policies
Monitor all area transactions to ensure that they are all compliant to PIU’s policies and all non compliance is promptly highlighted
Ensure Financial assets, liabilities, income and expenditure are accounted for accurately and on a timely basis
Reviews payment requests for accuracy, proper coding and completeness in line with the check list of requirements
Effect all statutory deductions and remit to relevant organizations as per statutory deadlines eg PAYE, WHT, NSSF
Coordinate all projects, Grants and statutory audits; to ensure timely provision of the necessary information and documentation that would be required
Effect statutory deductions from service provider’s payments and remits to relevant organizations as per statutory deadlines
KRA 5: Safeguarding, Gender Equality & Inclusion
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Role Requirements:
Qualifications
Bachelor’s Degree (Hons) in Commerce or Business Administration majoring in Accounting
Professional qualification in accountancy (CPA, ACCA)
Minimum of three years working experience as an Accountant in a busy organization and at a responsible supervisory level is essential
Leadership Competencies
Myself as a Leader
Courageous in taking a lead, challenging self and others on their attitudes, assumptions, unconscious bias and behaviour; speaks positively about change and supports others in adjusting to it.
Lasting Impact
Sets and communicates ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
Open & Accountable
Maximises our progress by aligning work priorities and resource deployment in own area with Plan International’s wider goals and longer term direction.
Work Well Together
Creates a positive team spirit, helping people work well together as a team; proactively resolves situations of conflict by generating solutions that will work for all involved; deliberately adjusts own behaviour to influence or persuade others.
Inclusive & Empowering
Appreciates the expertise and creativity of others; actively seeks out others’ views and incorporates their insights or perspectives into decision-making and action-planning.
Skills & Knowledge
Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
Critical Business Management Competencies
Good grasp of financial management including understanding relevant funding sources, ability to budget and accurately estimate costs, experience with reading financial reports and taking appropriate action based on the results.
Strong ability to analyse and interpret an appropriate range of data and evidence, both internal and external, using sound judgement to make balanced decisions, based on insights gained, or projection of trends.
Good digital skills, for instance [name relevant tools/platforms]; ability to use ICT resources to improve work efficiency and effectiveness, whilst working in line with privacy and safeguarding guidelines.
Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
Good written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation so as to connect with an audience.
Experience of leading others with a track record of delegating work effectively, supporting good performance of others and promoting staff wellbeing and motivation.
Critical Technical Competencies
Excellent computer skills with the ability to work with SAP or other ERPs.
Practical experience of grants management and a good understanding of donor funding management.
Location:Kampala, Uganda
Type of Role: Fixed Term
Reports to: Lead Accountant-Controls & Accounting
Grade: Level 13
Closing Date:31/08/2022
Job application procedure
Interested and Qualified ? Click Here To Apply
Technical Advisor – Early Childhood Development job at Plan International
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Role Profile
Job Title TECHNICAL ADVISOR, Early Childhood Development (ECD)
Function Programme Development & Quality Supervises N/A
Reports to Head of Programme Development & Quality
Location Country Office Travel required 30 %
Effective Date June 2022 Grade Level 16
Organisation Overview & Role Purpose
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
The Technical Advisor, Early Childhood Development is responsible for ensuring programme quality and gender transformative outcomes for programming and influencing in the area of Early Childhood Development, in both development and humanitarian contexts and in line with Country Strategy and Global priorities. The Advisor will lead on new programme design, actively support business development and ensure technical soundness of all programme design and program implementation for Early Childhood Development. The Advisor will actively represent Plan International Uganda in relevant technical working groups and other fora at National, Regional and International levels. They will also work closely with Plan International’s global network of National Organisations, its Global and Regional Hubs, and the relevant technical network, to ensure Plan Uganda is well represented and is up to date with evolving policies and trends.
Role Dimensions:
The Technical Advisor is a member of the Country Management Team and is expected to contribute to the development of Plan International Uganda’s strategic plans – both long and short term. The job holder ensures that emerging best practice in ECD is incorporated into programme strategy and project design and that the results of learning are fed back into the design and adaptation of strategies.
The Technical Advisor supports the design of PIU’s ECD programme/project and influencing interventions. The role is also accountable for the provision of standards, tools, advisory services and monitoring frameworks that will assure the programmatic excellence and technical quality of ECD-related programme implementation. The Technical Advisor also leads external representation to ECD sector actors, including government, international and local partners
This position directly influences the ECD programme implementation budget of around €3-4 million annually.
The key challenge for this position is around the profound difficulty of driving change when the root causes of inequality are systemic and multi-faceted. This requires the job holder to:
• Have an outstanding ability to think strategically and conceptually, analysing complex, multi-dimensional systems and hypothesizing logical theories of change, including an ability to conduct Gender analysis.
• Lead the team to innovate – developing new interventions and utilising MERL approaches to test their effectiveness and adapt or pivot strategies in order to optimise impact
• Influence PIU staff, partners, national-level and local-level stakeholders to understand programme approaches and to adopt new ways of thinking and acting
Level of contact with children
This position has been classified as “mid contact”: Occasional interaction with children
Key result areas:
KRA 1: Thought Leadership & Strategy Design
Act as a thought leader in Early Childhood Development, contributing to the development and adaptation of new strategies at both Organisation and Intervention levels:
Liaise with the HoPDQ and the MERL Manager to commission relevant and insightful research studies, including support for any research required to contribute to situational analysis from a ECD perspective
Initiate and participate in the process of programmatic gap analysis at the Country Office and Programme Area level and ensure that the findings from the analysis are documented and shared with management and staff
Regularly review the results of PIU’s research, monitoring, evaluation, and learning activities to identify key insights, develop theories of change (both new and improved) and act as a valued advisor on how to design impactful interventions
Drive the pursuit of innovation as a result of lessons learned; ensure that effective strategies are institutionalised within PIU and widely disseminated externally (within Uganda and with partners and Plan International colleagues at regional and global levels)
Provide ECD technical support to the Country Management Team in formulating country and specific policies, strategies and goals on ECD; includes developing tools for staff and partner capacity assessment / training needs analysis
Work closely with the Country Programme Team to coordinate programme interventions, promote learning and review progress against the delivery of the Country Strategy
KRA 2: Project Design & Planning
Lead new programme design for ECD work, actively supporting business development to develop new proposals and liaise with donors:
Support the Business Development Team in mapping the donor landscape and proactively building relationships with current and potential donors in the ECD space; personally build relationships with strategically significant donors
Play a proactive role in the development of project concepts and high quality project proposals; support the integration of ECD into proposals for other technical areas (e.g. Gender & Inclusion, Education, Sexual and Reproductive Health, Protection for Violence)
Support the development of detailed implementation plans and budgets; ensure that there is clarity over what activities will be managed by the PD&Q team, and what will be managed by the Programme Implementation team
In collaboration with MERL and Project Managers, devise effective monitoring frameworks that will support quality assurance of projects and yield important insights on how to drive beneficial change for vulnerable children and youth
Support the Annual Planning and Budgeting process to ensure plans and budgets are contributing to the achievement of the Country Strategy, particularly in the area of ECD
KRA 3: Communicating for Influence
Lead PIU’s influencing efforts on Early Childhood Development, aiming to promote child rights, gender equality, with a focus on effective systems and structures for early learning and gender responsive parenting and caregiving; ensure the development and implementation of an innovative influencing strategy:
Participate in stakeholder analysis from an ECD perspective, identifying groups and individuals whose cooperation is necessary for the success of PIU’s ECD strategy and interventions; ensure that clear goals for stakeholder mindset or behaviour change are defined
Participate in the generation of innovative ideas for influencing and strategic communication and subsequent formation of strategies for PIU as a whole and for each intervention / project
Map and meet potential partners, collaborators and networks, fostering collaboration on influencing and advocacy initiatives; represent PIU in national, regional and global fora on ECD
Lead PIU’s representation with relevant Government Ministries, technical networks and working groups, and with other NGOs and CSOs working in the areas of ECD
Produce high quality documentation on ECD interventions to promote country profile, business development, replication and scaling up of successful models; consolidate progress for Quarterly, Annual and other relevant reports
Liaise with other offices in Plan International – including National Organisations, Global Hub and Regional Hub, and other Country Offices for sharing, learning and collaboration on ECD work.
KRA 4: Ensuring Impactful Implementation
Advise the Country Management Team (CMT), Project Managers and Programme Area Managers to ensure quality implementation of all ECD related projects and components:
Once a project is approved, work collaboratively with the Programme Implementation Unit, including Project Manager and Partnership Manager to ensure that start-up processes effectively incorporate input from PD&Q and understanding of the programme design, including supporting the onboarding of Partners; in particular, provide support with capacity assessments and development of capacity-building plans / training curricula
Develop and disseminate technical Standard Operating Procedures (SOPs), guidance on programme models, assessments, educational materials and trainings to enhance the capacity of both staff and partners
Participate in the implementation of each project’s monitoring framework, including:
• Supporting baseline and evaluation studies
• Conducting agreed reviews and visits
• Reviewing programme reports
Collaborate closely with the Programme Implementation and MERL team to track progress against outcomes, indicators, milestones and targets and to identify opportunities for improvement in a blame-free spirit of academic enquiry:
• If desired results have been achieved, initiate strategies for widespread awareness-raising
• If desired results have not been achieved, support the implementation team to adapt their approach
• Periodically review theories of change, revising as appropriate
Monitor project implementation against the agreed ECD policies and SOPs, providing advice and guidance as necessary to assure project quality; escalate any concerns to the accountable manager
KRA 5: Leadership & Capacity Building
Lead all who are involved in ECD work (staff, consultants, partners) in a manner that empowers them to contribute effectively towards achievement of PIU’s ECD strategy:
Ensure that PIU’s ECD work is resourced with the expertise necessary to deliver on strategic & project goals through a combination of recruitment and management of staff and procurement of consultants
Lead and coach the team towards high standards of performance through clear roles & responsibilities and provision of appropriate support; coordinate effectively with others to ensure high performance within PIU’s matrix operating structure
Foster an inclusive environment by implementation of policies and ways-of-working that provide for diversity and equal opportunities and utilisation of a leadership style that will drive employee engagement
Actively support technical teams, project teams and partners to access regular capacity building on ECD, through direct training support, identifying learning and training opportunities, and acting as a mentor and role model
Collaborate with government ministries, partners and training colleges to design curricula and deliver training; support data collection to evaluate the extent to which participants have applied learning in their work and facilitate ongoing improvement as required
Enhance the capacity of Plan International Uganda staff and partners in gender transformative programming, lobbying & advocacy, and localization of gender sensitive issues to ensure effective implementation of programmes at all levels
KRA 6: Safeguarding, Gender Equality & Inclusion
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Role Requirements:
Qualifications
Master’s degree (preferred) in Human Rights, Social Sciences or equivalent, with professional training on child rights programming and gender
At least 7 years’ experience in design and implementation of ECD programming in a reputable organization and in both development and humanitarian contexts
Leadership Competencies
Myself as a Leader
Uses own behaviour to role model the culture change we need, upholding our values and accelerating progress towards gender equality inside PIU, with our partners and in wider society; effectively manages strategic change initiatives.
Lasting Impact
Develops and communicates an ambitious vision for enhancing impact, or contributing towards organisational effectiveness; makes timely decisions, even in uncertainty and when information is imperfect.
Open & Accountable
Maximises our progress by aligning work priorities and resource deployment in own area with Plan International’s wider goals and longer term direction.
Work Well Together
Builds strategic relationships with key leaders, experts and stakeholders across Plan International and externally; navigating political and power interests and negotiating positive outcomes.
Inclusive & Empowering
Celebrates success, calls out the contributions of others, and is generous with praise; motivates others by describing how their work effort can (or does) contribute towards achievement of PIUs purpose and strategy.
Skills & Knowledge
Creates space for reflection and uses external evidence and internal evaluation to identify what and how we need to improve; creates a safe environment for others to challenge self or raise concerns; leads the team to implement changes as a result of what has been learned.
Critical Business Management Competencies
Broad and deep understanding of the political, social, financial and cultural drivers of inequality; with practical experience of developing and implementing strategies for change
Demonstrated expertise in designing and leading the impactful implementation of significant projects; utilising good practice in MERL to set targets and adaptively managing to ensure achievement of results
Good grasp of financial management including understanding relevant funding sources, ability to budget and accurately estimate costs, experience with reading financial reports and taking appropriate action based on the results.
Outstanding ability to analyse and interpret complex data-sets, both internal and external, to spot trends and patterns, opportunities and risks, and to inform decisions and action (even when the information is incomplete or ambiguous).
Outstanding communication skills with an ability to deeply understand the starting position of an audience and produce compelling written and/or spoken communications that effectively influence others.
Outstanding interpersonal skills with an ability to relate effectively to a wide range of people from diverse backgrounds; proven track record of leading collaborative working relationships and resolving conflicts between parties with differing interests.
Critical Technical Competencies
Demonstrated understanding of environment and current effective practices concerning ECD in Uganda, including existing networks, CSOs and government stakeholders
Demonstrated understanding of gender transformative programming and relevant approaches
Experience of managing compliance with safeguarding and child protection policies at a senior level
Substantial experience in successful proposal development and report writing.
Location:Kampala Uganda
Type of Role: Fixed Term
Reports to: Head of Programme Development & Quality
Grade: Level 16
Closing Date:02/09/2022
Job application procedure
Interested and Qualified? Click Here To Apply
Job Info
Job Category: Several Jobs in one Advert jobs in Uganda
Job Type: Full-time
Deadline of this Job: 31 August 2022
Duty Station: Several
Posted: 23-08-2022
No of Jobs: 2
Start Publishing: 23-08-2022
Stop Publishing (Put date of 2030): 24-08-2065
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