Vacancy title:
Personal Assistant

[Type: FULL_TIME, Industry: Human Services, Category: Admin & Office]

Jobs at:
Donswift

Deadline of this Job:
Wednesday, August 6 2025

Duty Station:
kampala | Kampala | Uganda

Summary
Date Posted: Thursday, July 24 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Job duties:

• Manage the executive’s calendar, schedule appointments, and organize meetings, ensuring all engagements are well-prioritized and conflict-free.
• Coordinate local and international travel, including booking flights, accommodations, ground transportation, and preparing travel itineraries.
• Draft, proofread, and format internal and external documents with high attention to detail.
• Track action items, follow up on pending tasks, and ensure deadlines are met across multiple ongoing projects.
• Maintain organized filing systems (digital and physical) for documents, reports, and correspondence.
• Screen emails, calls, and other communications, respond when appropriate, and flag urgent matters.
• Create and manage task lists, reminders, and checklists to support structured work routines.
• Support the executive in organizing workshops, meetings, and events, including preparing agendas and taking meeting notes.
• Liaise with internal departments and external partners on behalf of the executive, ensuring clear communication and timely updates.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Anticipate the executive’s needs and provide proactive solutions before issues arise.
• Monitor office and personal supplies for the executive and handle procurement as needed.

Ideal Traits & Qualities

• Highly organized and structured in their approach to work
• Detail oriented and meticulous with task execution and follow-ups
• Able to work with minimal supervision, showing strong initiative
• Reliable and consistent in meeting deadlines
• Comfortable with setting routines, checklists, and systems
• Has a professional demeanor and communicates clearly
• Good at anticipating needs and problem-solving independently
• Demonstrates discretion, loyalty, and confidentiality

Skills

• Calendar and schedule management
• Task tracking and prioritization
• Travel and logistics coordination
• Document preparation and formatting
• Handling emails and communications
• Familiarity with productivity tools (e.g., Google Workspace, Microsoft Office, Notion, Trello)

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure
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