Vacancy title:
Project Coordinator

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Management]

Jobs at:
Self Help Africa

Deadline of this Job:
Tuesday, July 15 2025

Duty Station:
Uganda | Kampala | Uganda

Summary
Date Posted: Thursday, July 3 2025, Base Salary: Not Disclosed

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JOB DETAILS:

This position is specifically designed for the project transition and close-out phase. The successful candidate will be responsible for ensuring smooth project completion, comprehensive stakeholder communication, and proper handover of all project activities and outcomes.

She/he will coordinate all transition activities during the project close-out phase, ensuring effective communication with all stakeholders, completion of end-line assessments, preparation of final reports, and successful handover of project outcomes to partners and beneficiaries. This role bridges the gap between project completion and sustainable continuation of interventions.

Key Responsibilities

Responsibilities (R) and Activities

R1: Project Transition and Close-Out Management

• Lead transition planning: Develop and implement comprehensive project close-out plans, ensuring all activities are properly concluded
• Coordinate handover activities: Facilitate transfer of project knowledge and responsibilities to implementing partners and beneficiaries
• Sustainability planning: Work with partners to ensure continuation of key interventions beyond project periodKnowledge transfer facilitation: Ensure all technical knowledge, best practices, and methodologies are properly documented and transferredExit strategy implementation: Execute planned exit strategies for all project components and locations
• Final activity completion: Ensure all remaining project activities are completed according to approved work plans

R2: Comprehensive Stakeholder Communication and Engagement

• Comprehensive Stakeholder Communication and Engagement
• Stakeholder mapping and communication: Identify and communicate with all project stakeholders regarding transition plans and timelines
• Community engagement: Conduct community meetings to communicate project closure and handover arrangements
• Government liaison: Maintain regular communication with the District Local Government and relevant authorities about project completion
• Partner coordination: Work closely with IACM and implementing partners to ensure smooth transition of responsibilities
• Donor communication support: Assist in preparing communications to donors regarding project completion and outcomes
• Beneficiary engagement: Ensure beneficiaries are informed about project closure and continuation arrangements
• Feedback mechanism: Gather stakeholder feedback on project outcomes and the transition process
• Stakeholder Exit Meeting / Learning Forum: Organize a formal project closure meeting or learning forum with key stakeholders, including government, CSOs, private sector, and community representatives, to reflect on results, share lessons, and discuss post-project collaboration opportunities.
• Partner Handover Memos / MOUs: Coordinate the signing of simple handover agreements or updated MOUs with key partners to document the transfer of roles, tools, or responsibilities post-project.
• Media and Public Awareness Campaign: Work with local media (radio, TVs, community connectors) to increase awareness on project closure, key achievements, and ongoing community-led efforts.

R3: End-Line Assessment/ Evaluations, Documentation, Learning, and Knowledge Management

• End-line survey coordination: Support the coordination and implementation of end-line assessments and evaluations
• Data collection facilitation: Coordinate with M&E team and external evaluators for final data collection activities
• Impact assessment support: Assist in documenting project impacts and outcomes for final evaluation
• Baseline comparison analysis: Support analysis comparing end-line results with baseline data
• Beneficiary impact documentation: Document stories and testimonials of project impact on beneficiaries
• Partner evaluation: Conduct final assessments of partner performance and capacity development
• Project documentation finalization: Compile all key project documents, including technical reports, case studies, lessons learned, and good practices for future use by stakeholders and the organization.
• Knowledge management repository: Work with the M&E team to establish a shared repository for all relevant project resources accessible to partners and stakeholders

R4: Partner Handover and Capacity Transfer

• Partner capacity assessment: Assess the implementing partner capacity to continue key interventions
• Capacity building finalization: Complete any remaining capacity building activities for partners
• Systems transfer: Ensure proper transfer of project systems, procedures, and tools to partners
• Financial handover: Coordinate final financial transfers and account closures with partners
• Ongoing support planning: Develop plans for any continued technical support to partners post-project
• Partnership agreement closure: Ensure proper closure of all partnership agreements and sub-grants

Key Relationships:

Internal

• Project Manager, the Project Team, Technical Coordinators & other project staff
• Self Help Africa Uganda Country Programme Staff and administrative staff.

External

• Farmer groups, youth and women groups, government departments, private enterprises, donors, Civil society organizations.

Knowledge, Experience & Other Requirements:

• Minimum of a bachelor’s degree in agriculture, Agribusiness, Natural Resources Management, Land Management, Agricultural Economics, Enterprise Development, or related field.
• At least 3 years of working experience in NGO, private sector, or government, at a technical level across development programmes focusing on any of the following fields: Sustainable Natural Resources Management, Land Management, Enterprise development and value addition, pro-poor financial services, business management or agri-business with strong private sector linkages,
• At least 3 years of working experience in project close-out, transition management, or similar roles
• Proven experience in stakeholder communication and management during project transitions
• Experience in preparing final project reports and documentation
• Experience working with implementing partners and capacity transfer
• Strong analytical and documentation skills
• Excellent communication and facilitation skills
• Experience with donor reporting and compliance requirements
• Strong skills in Microsoft Word, Excel, PowerPoint, and database management
• Experience with a wide range of stakeholder and partner management with national/regional companies; international agencies; community-based organizations; agribusinesses, etc. needed.
• Working experience in agriculture marketing with excellent analytical/problem-solving and research skills,
• Skills in training/facilitation of development processes including organization and mobilization of communities, enterprise development, and networking among different development partners,
• Strong skills in speaking and writing English with solid computer skills in Microsoft Word, Excel, PowerPoint, and email.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

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