Summary
Date Posted: Tuesday, July 04, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Job Overview/Scope of Work:
As part of the IRC’s PlayMatters Regional Project Team (RPT), the Kampala-based Project & Grants Volunteer is responsible for assisting in both grants management, coordination, materials development, and maintaining institutional memory for the project. The Grants, Partnerships, & Coordination Department acts as both an external liaison to donors and partners, and an internal liaison between fields, country, and HQ-level staff, as well as between various departments (Programs, Logistics, Finance, and HR).

Furthermore, the Project & Grants Volunteer- PlayMatters is asked to assist other program staff as needed in a variety of tasks, such as developing key communication materials and project tracker, to attending and documenting key coordination meetings. This is an excellent opportunity for persons interested in learning about humanitarian assistance, education programming, and grants and project management. This position reports to the Senior Regional Project & Partnerships Coordinator- PlayMatters.

Responsibilities:
• Grants Management: Assist Grants, Partnership & Coordination Department to maintain accurate records of grants files in both hard and soft copy; Maintain grants management tools and Support partner Anti-Terrorism Compliance and vetting processes.
• Report Review: Send timely reminders to country teams to ensure adherence to reporting schedules; Support the tracking of report submissions and Assist in direct review as requested;
• Grants Meetings: Coordinate project review meetings, budget vs. actual meetings, etc.; Take minutes and follow-up on action points for such meetings.
• Administration support: making travel and logistics arrangements, anticipate needed supplies/procurements.
• Grants Monitoring: Support the drafting of monitoring schedules; support in-county monitoring field travel plans and logistics; Drafting/ tracking monitoring reports
• Publications: Lead drafting of bi-weekly internal newsletter; Update and create fact sheets as needed; support in the development of the Project’s Quarter and Annual Report.
• Special Project: Design and implement a project that both matches your interests and provides a needed service within the PlayMatters RPT. The project should be implemented during the contract period (06 months).
• Collaboration: Promote constructive, collegial teamwork between programming staff and operational support staff in execution of project.
• Leadership Support: Support RPT SMT with coordination and administration as necessary, including setting up, developing agendas, documenting, and distributing/following up on action points for key discussions.
• Information/Resources: Research and be informed about programmatic issues, as well as security and political developments in the region. Support in ensuring donor and RPT remains up to date on any developments which may impact implementation.

Ad-hoc: Assist in any other tasks requested by RPT staff

Qualifications:
• Minimum education qualification of an Advance Degree (UACE Uganda Examinations/A’Level or it’s equivalent). A Diploma or Bachelor’s degree will be an added advantage.
• Demonstrated strong writing and revision skills (both in terms of content structuring and copy-editing).
• Demonstrated strong computer skills in Microsoft Office (Word, Excel), Outlook, Internet (browsers and Skype), PDF manipulation
• Positive, helpful attitude and willingness to learn new skills is essential. Must be excellent coordinator and great teammate; this role collaborates across department and ability to influence colleagues, often without line management.
• Exceptional organizational skills.
• Ability to successfully work in a fast-paced environment and complete work independently, while developing positive relationships with locally and remote based staff
• Excellent interpersonal, oral, and written communication skills.
• Self-directed, able to independently set priorities and solve problems with minimal guidance
• Female candidates are strongly encouraged to apply.


Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

Interested applicants click here to apply


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