Embassy of Japan in Uganda

Job Details:

Position: Clerk

Section: Security

Commencement date of appointment: 25th February 2026

Contract Period: Until 31 March 2027, renewable annually

Probation Period: Three (3) to six (6) months

Working Hours:

• Monday to Friday, 8:30–17:15
• (Lunch break: 12:30–13:30)

Qualifications and Requirements

• A minimum of three (3) years’ experience in an administrative or office-based position, including prior work experience with the police or a security company.
• Ability to coordinate effectively with police and security companies
• Proficiency in English; basic understanding of Japanese is highly preferred
• Strong computer skills, particularly in Microsoft Excel, Word, Outlook, and Teams
• Good written and verbal communication skills
• Ability to work independently, efficiently, and responsibly
• Non-Ugandan applicants must possess a valid work permit

Additional Evaluation Criteria (Advantageous)

• Ability to read, write, and converse in Japanese.
• Experience in a managerial or supervisory role within the police or a security company (excluding on-site operational management roles)

Job Description

• Assist with procurement and oversee the maintenance of office and official residence facilities, equipment, and properties, including coordination of repairs with service providers.
• Coordinate with vendors, contractors, security companies, and the police, including handling quotations, invoices, and service agreements.
• Prepare official letters and statements, and coordinate with government ministries.
• Collect, analyze, and share public safety and security information.
• Collect information on the security situation of other diplomatic missions.
• Serve as a point of contact for emergency response.
• Support official events, including preparation, coordination with the police and security companies, and on-site assistance.
• Perform other tasks as assigned by the supervisor.

Benefits

• Monthly salary, commensurate with experience and ability
• Holidays: Saturdays, Sundays, and embassy-designated public holidays (21 days in 2026)
• Medical insurance (provided after completion of the probation period)

Important Notes

• Only applicants selected for the next stage will be contacted
• Please do not make inquiries by phone to the Embassy
• The successful candidate will be required to submit a Letter of Good Conduct from the Uganda Police

• Assist with procurement and oversee the maintenance of office and official residence facilities, equipment, and properties, including coordination of repairs with service providers.
• Coordinate with vendors, contractors, security companies, and the police, including handling quotations, invoices, and service agreements.
• Prepare official letters and statements, and coordinate with government ministries.
• Collect, analyze, and share public safety and security information.
• Collect information on the security situation of other diplomatic missions.
• Serve as a point of contact for emergency response.
• Support official events, including preparation, coordination with the police and security companies, and on-site assistance.
• Perform other tasks as assigned by the supervisor.

• Ability to coordinate effectively with police and security companies
• Proficiency in English; basic understanding of Japanese is highly preferred
• Strong computer skills, particularly in Microsoft Excel, Word, Outlook, and Teams
• Good written and verbal communication skills
• Ability to work independently, efficiently, and responsibly

• A minimum of three (3) years’ experience in an administrative or office-based position, including prior work experience with the police or a security company.
• Non-Ugandan applicants must possess a valid work permit