Administration/Finance Assistant
2025-05-26T08:39:49+00:00
Uganda Association of Physiotherapy
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https://world.physio/membership/uganda
FULL_TIME
Kampala
Kampala
00256
Uganda
Nonprofit, and NGO
Accounting & Finance
2025-05-30T17:00:00+00:00
Uganda
8
As the Administration/Finance Assistant you are responsible for providing efficient and effective support in the administration of office and project activities of the Physiotherapy project. Responsibilities:
• Ensures transactions associated with the project/organisation and expense claims are made according to policies and procedures
• Submit weekly, monthly, and quarterly comprehensive finance reports.
• Ensures full compliance with Uganda tax laws and good accounting practices regarding financial activities during project implementation.
• Supports the budgeting and general financial management processes, ensuring resources are well-managed.
• Facilitate accountability by ensuring project staff raise requisitions and account for all expenses.
• Ensures Project incomes are received and accurately recorded, ensuring that documentation is filed and retrievable
• Expense tracking and reconciliations
• Collection of membership fees
• Participate in proposal development and donor reporting.
• Support logistics procedures and ensure that all documents are filled out according to the procurement regulations.
• Act as a focal point for receiving all visitors, guests and suppliers, ensure they are briefed and attended to
• Manage office correspondences and maintain a tracking and record keeping system for all incoming and outgoing correspondences
• Manage the telephone, website and email correspondences and ensure to forward them to the right personnel
• Administration of the Membership Data Base
• Registration of new members
• Updating of personal details and status of existing members
• Information sharing and liaison with members.
• Assist the executive committee in event planning, Coordination with Partners involved in the event, Invitation Management, Design and Delivery,
• Reporting on events and outcomes.
• Perform other duties that may be required by UAP executive in line with the Project.
Qualifications and experience:
• A diploma in accounting, Business Administration, or any related field.
• This is an entry level position
• Should have a clear understanding of finance ethics and donor compliance
• Strong organizational skills; computer literate with hands on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• Knowledge on report writing.
• Fluency in English. Conditions:
• Starting date: Immediately
• Duty Station: Kampala, Uganda
• Duration of contract: 1 year with possible extension subject to donor funding.
• Salary: Gross monthly pay of UGX 1,650,000 and payment of GPA cover. Health insurance is not currently provided.
Ensures transactions associated with the project/organisation and expense claims are made according to policies and procedures • Submit weekly, monthly, and quarterly comprehensive finance reports. • Ensures full compliance with Uganda tax laws and good accounting practices regarding financial activities during project implementation. • Supports the budgeting and general financial management processes, ensuring resources are well-managed. • Facilitate accountability by ensuring project staff raise requisitions and account for all expenses. • Ensures Project incomes are received and accurately recorded, ensuring that documentation is filed and retrievable • Expense tracking and reconciliations • Collection of membership fees • Participate in proposal development and donor reporting. • Support logistics procedures and ensure that all documents are filled out according to the procurement regulations. • Act as a focal point for receiving all visitors, guests and suppliers, ensure they are briefed and attended to • Manage office correspondences and maintain a tracking and record keeping system for all incoming and outgoing correspondences • Manage the telephone, website and email correspondences and ensure to forward them to the right personnel • Administration of the Membership Data Base • Registration of new members • Updating of personal details and status of existing members • Information sharing and liaison with members. • Assist the executive committee in event planning, Coordination with Partners involved in the event, Invitation Management, Design and Delivery, • Reporting on events and outcomes. • Perform other duties that may be required by UAP executive in line with the Project.
A diploma in accounting, Business Administration, or any related field. • This is an entry level position • Should have a clear understanding of finance ethics and donor compliance • Strong organizational skills; computer literate with hands on MS Office programs, especially in MS Excel. • A demonstrated ability to multi-task and process information into action as to not delay program activities. • Knowledge on report writing.
JOB-683428d574bf2
Vacancy title:
Administration/Finance Assistant
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Accounting & Finance]
Jobs at:
Uganda Association of Physiotherapy
Deadline of this Job:
Friday, May 30 2025
Duty Station:
Kampala | Kampala | Uganda
Summary
Date Posted: Monday, May 26 2025, Base Salary: Not Disclosed
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JOB DETAILS:
As the Administration/Finance Assistant you are responsible for providing efficient and effective support in the administration of office and project activities of the Physiotherapy project. Responsibilities:
• Ensures transactions associated with the project/organisation and expense claims are made according to policies and procedures
• Submit weekly, monthly, and quarterly comprehensive finance reports.
• Ensures full compliance with Uganda tax laws and good accounting practices regarding financial activities during project implementation.
• Supports the budgeting and general financial management processes, ensuring resources are well-managed.
• Facilitate accountability by ensuring project staff raise requisitions and account for all expenses.
• Ensures Project incomes are received and accurately recorded, ensuring that documentation is filed and retrievable
• Expense tracking and reconciliations
• Collection of membership fees
• Participate in proposal development and donor reporting.
• Support logistics procedures and ensure that all documents are filled out according to the procurement regulations.
• Act as a focal point for receiving all visitors, guests and suppliers, ensure they are briefed and attended to
• Manage office correspondences and maintain a tracking and record keeping system for all incoming and outgoing correspondences
• Manage the telephone, website and email correspondences and ensure to forward them to the right personnel
• Administration of the Membership Data Base
• Registration of new members
• Updating of personal details and status of existing members
• Information sharing and liaison with members.
• Assist the executive committee in event planning, Coordination with Partners involved in the event, Invitation Management, Design and Delivery,
• Reporting on events and outcomes.
• Perform other duties that may be required by UAP executive in line with the Project.
Qualifications and experience:
• A diploma in accounting, Business Administration, or any related field.
• This is an entry level position
• Should have a clear understanding of finance ethics and donor compliance
• Strong organizational skills; computer literate with hands on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• Knowledge on report writing.
• Fluency in English. Conditions:
• Starting date: Immediately
• Duty Station: Kampala, Uganda
• Duration of contract: 1 year with possible extension subject to donor funding.
• Salary: Gross monthly pay of UGX 1,650,000 and payment of GPA cover. Health insurance is not currently provided.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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