BRAC is a global leader in creating large-scale opportunities for the poor. Founded in Bangladesh in 1972, it is now one of the world’s largest development organizations, touching the lives of an estimated 138 million people in 11 countries across Asia and Africa. For more information, please visit BRAC’s website, www.brac.net.

About the AIM Programme

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announced an initiative to create a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC International is implementing an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

JOB PURPOSE

The Branch Accounts & Operations Officer (BAOO), reporting to the Regional Accounts Officer (RAO) and AIM Branch Manager (AIM-BM), will manage direct branch-level accounts and finance, procurement, coordination, partnership, and administrative staff in the branch (if any), support in overall Programme implementation and other assigned activities. This will include day-to-day finance management and implementation, staff-capacity development, financial monitoring, and stakeholder management. She will support the BM to ensure effective and timely program implementation and quality assurance. The Branch Accounts & Operations Officer will also be responsible for overall finance reporting, banking, cash requisition, reporting (MIS, internal, and donor reporting) and supporting other technical and operational activities at the branch level.

RESPONSIBILITIES

Receive all collected cash by registering in the daily cash register and filling in all the vouchers and bills with approval and preserve them accordingly.

Everyday morning after discussing with the BM and other PAs to know that day`s approximate collection amount and plan for proper banking.

Share the collection sheets with the relevant PAs based on the collection schedule (using VSLA platform) printed collection sheets.

Synchronize collections made by PAs with the accounting system, ensuring accuracy of both the collections and corresponding accounting records.

Occasionally visit AIM clubs, attend YDC meetings, VSLA meetings, and follow up on ongoing different field-level trainings. Livelihood & education participants etc.

Support in the mentors’ recruitment process

Support in club space identification and completion of the agreement, club operations, participants' invitation according to the Programme operations manual.

Help AIM Branch Manager to provide supervisory support to all AIM related program activities at the branch level, ensuring activity planning, roll-out, implementation, and tracking, in accordance with the operations manual; ensure achievement of programmatic targets as per AOP.

Help BM in team-set up, staff onboarding, training and activity planning of AIM-PAs

Ensure the use of the BInsight app from the household (HH) survey to all other related activities.

Provide technical guidance and direction to PAs to match participants to livelihood and Education pathways

Lead all branch-level activities and serve as the branch’s second-main focal point for internal and external stakeholders

Supervise branch administrative staff (where applicable) e.g. office assistant, providing guidance, training, and performance feedback.

Support the efficient functioning of the Branch office, ensuring a conducive and safe working environment.

Coordinate the provision of office supplies and consumables, ensuring adequate stock levels and timely replenishment in the Branch office.

SAFEGUARDING RESPONSIBILITIES:

Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation.

Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.

Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

EDUCATIONAL REQUIREMENTS

Bachelor's degree (preferred) in Finance/Accounts/Business Administration/ Commerce and /or other relevant fields

SKILLS AND COMPETENCIES

Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics

Strong Microsoft Office skills

Strong sense of teamwork and collaboration, and demonstrated ability to build relationships with individuals from diverse backgrounds

EXPERIENCE REQUIREMENTS

At least 2 years’ experience in national/international development sector, including experience with managing finance and accounts for development programs including microfinance, livelihood, education, agricultural and food security, and/or girl’s and women’s empowerment programs.

This position is open to candidates who have the legal write to work in Uganda. Please note that we are unable to provide work permits or visa sponsorships for this position.

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.

BRAC is an equal opportunities employer.

• Receive all collected cash by registering in the daily cash register and filling in all the vouchers and bills with approval and preserve them accordingly.
• Everyday morning after discussing with the BM and other PAs to know that day`s approximate collection amount and plan for proper banking.
• Share the collection sheets with the relevant PAs based on the collection schedule (using VSLA platform) printed collection sheets.
• Synchronize collections made by PAs with the accounting system, ensuring accuracy of both the collections and corresponding accounting records.
• Occasionally visit AIM clubs, attend YDC meetings, VSLA meetings, and follow up on ongoing different field-level trainings. Livelihood & education participants etc.
• Support in the mentors’ recruitment process
• Support in club space identification and completion of the agreement, club operations, participants' invitation according to the Programme operations manual.
• Help AIM Branch Manager to provide supervisory support to all AIM related program activities at the branch level, ensuring activity planning, roll-out, implementation, and tracking, in accordance with the operations manual; ensure achievement of programmatic targets as per AOP.
• Help BM in team-set up, staff onboarding, training and activity planning of AIM-PAs
• Ensure the use of the BInsight app from the household (HH) survey to all other related activities.
• Provide technical guidance and direction to PAs to match participants to livelihood and Education pathways
• Lead all branch-level activities and serve as the branch’s second-main focal point for internal and external stakeholders
• Supervise branch administrative staff (where applicable) e.g. office assistant, providing guidance, training, and performance feedback.
• Support the efficient functioning of the Branch office, ensuring a conducive and safe working environment.
• Coordinate the provision of office supplies and consumables, ensuring adequate stock levels and timely replenishment in the Branch office.
• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation.
• Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics
• Strong Microsoft Office skills
• Strong sense of teamwork and collaboration, and demonstrated ability to build relationships with individuals from diverse backgrounds

• Bachelor's degree (preferred) in Finance/Accounts/Business Administration/ Commerce and /or other relevant fields