Background

Reporting to the Estate Manager, the Estate Projects Officer is responsible for planning, coordinating, and delivering estate/facilities-related projects from inception to completion. The role ensures that projects are delivered on time, within budget, and to the required quality, safety, and compliance standards while minimizing disruption to business operations.

Key Accountabilities

Project Planning & Delivery

• Plan, manage, and deliver estate/facilities projects including refurbishments, relocations, fit-outs, maintenance upgrades, and new installations.
• Develop project scopes, budgets, schedules, and risk management plans.
• Coordinate project activities from design through execution, commissioning, and handover.
• Monitor progress and proactively address delays, risks, and cost overruns.

Stakeholder & Contractor Management

• Liaise with internal stakeholders to understand business requirements and ensure alignment.
• Manage consultants, contractors, and service providers to ensure contractual compliance and performance.
• Conduct site meetings, inspections, and progress reviews.
• Ensure minimal disruption to occupants during project execution.

Financial & Commercial Management

• Prepare project budgets, cost estimates, and cash flow forecasts.
• Review contractor quotations, negotiate costs, and ensure value for money.
• Receive and verify project invoices within allowed approval limits.
• Track expenditure against approved budgets and report variances.

Compliance, Quality & Safety

• Ensure all projects comply with statutory requirements, building codes, HSE regulations, and organizational policies.
• Enforce health, safety, and environmental standards on all project sites.
• Conduct risk assessments and ensure proper documentation is in place.
• Ensure quality standards are met and defects are addressed before handover.

Reporting & Documentation

• Prepare regular project status reports for management and stakeholders.
• Maintain accurate project documentation including drawings, contracts, approvals, and completion records.
• Ensure proper project close-out, including snag lists, warranties, and as-built documentation.

Continuous Improvement

• Identify opportunities to improve project delivery processes and cost efficiency.
• Support long-term estate/facilities planning and asset lifecycle management initiatives.

Knowledge, Skills, and Experience Required

• Bachelor’s degree in Civil Engineering, Construction Management, Architecture, Quantity Surveying, Building Economics, or a related field.
• Professional certification (PMP, PRINCE2, or equivalent) is an added advantage.
• Minimum of 2–3 years’ experience managing facilities or construction-related projects.
• Experience working in corporate, commercial, or multi-site environments.
• Good project management and organizational skills.
• Good stakeholder and contractor management abilities.
• Budgeting, cost control, and negotiation skills.
• Sound knowledge of building services and facilities operations.
• Strong problem-solving and decision-making skills.
• Good communication and reporting skills.
• High attention to detail and compliance awareness.
• Planning and organisational skills.
• Ability to manage time and pressure effectively to ensure no loss of efficiency.
• Good interpersonal skills, communication and telephone skills.

Working Conditions

• Site-based and office-based work with occasional travel.
• May require work outside normal hours to support project delivery.

• Plan, manage, and deliver estate/facilities projects including refurbishments, relocations, fit-outs, maintenance upgrades, and new installations.
• Develop project scopes, budgets, schedules, and risk management plans.
• Coordinate project activities from design through execution, commissioning, and handover.
• Monitor progress and proactively address delays, risks, and cost overruns.
• Liaise with internal stakeholders to understand business requirements and ensure alignment.
• Manage consultants, contractors, and service providers to ensure contractual compliance and performance.
• Conduct site meetings, inspections, and progress reviews.
• Ensure minimal disruption to occupants during project execution.
• Prepare project budgets, cost estimates, and cash flow forecasts.
• Review contractor quotations, negotiate costs, and ensure value for money.
• Receive and verify project invoices within allowed approval limits.
• Track expenditure against approved budgets and report variances.
• Ensure all projects comply with statutory requirements, building codes, HSE regulations, and organizational policies.
• Enforce health, safety, and environmental standards on all project sites.
• Conduct risk assessments and ensure proper documentation is in place.
• Ensure quality standards are met and defects are addressed before handover.
• Prepare regular project status reports for management and stakeholders.
• Maintain accurate project documentation including drawings, contracts, approvals, and completion records.
• Ensure proper project close-out, including snag lists, warranties, and as-built documentation.
• Identify opportunities to improve project delivery processes and cost efficiency.
• Support long-term estate/facilities planning and asset lifecycle management initiatives.

• Good project management and organizational skills.
• Good stakeholder and contractor management abilities.
• Budgeting, cost control, and negotiation skills.
• Sound knowledge of building services and facilities operations.
• Strong problem-solving and decision-making skills.
• Good communication and reporting skills.
• High attention to detail and compliance awareness.
• Planning and organisational skills.
• Ability to manage time and pressure effectively to ensure no loss of efficiency.
• Good interpersonal skills, communication and telephone skills.

• Bachelor’s degree in Civil Engineering, Construction Management, Architecture, Quantity Surveying, Building Economics, or a related field.
• Professional certification (PMP, PRINCE2, or equivalent) is an added advantage.