About the Job

The project & finance Of ficer responsibility is ensuring accurate, timely and reliable financialaccounting according to monthly and annual deliverables. In addition, he/she providescorrect and complete information and documents regarding projects e.g. (international)work visits of employees and temporary experts such as Agripoolers. Arrange all back-office tasks related to travel. The project & finance of ficer provides support to the PMELSpecialist in the collection and entry of project related data and documentation.Furthermore, general administrative (project) support is provided to the wider organisation.

Tasks and Responsibilities

Finance

Financial administration

Financial administration: Collect, check and record transactions from incoming invoices, bank statements, payroll, expense statements etc. in the accounting system. Prepare payment batches for approval. Ensure the fixed assets register is accurate.

Ensure accurate recording of accruals and prepayments. Assist in month end, and year end closing process. Support on ad hoc financial tasks. Provide support on (project) audits.

Budget & Financial planning

Budget & Financial planning: Assist with coordinating the annual budgeting cycle and consolidate country operational and project finances

Reconciliation

Prepare, analyse and reconcile bank- and cash books as well as suspense- andintercompany accounts. Take action to escalate unreconciled transactions to financial controller and/or manager finance.

Administration of hours

Ensure an accurate and reliable administration on timesheets and expense statements.

Ensure timesheets are timely submitted into the accounting system.

Monitor completeness of the time sheets, identifies discrepancies and discuss thesewith employee and/or supervisor.

Process approved timesheets in accounting system and ensures process ofintercompany invoices when necessary. Calculate holiday/leave balances for staff

Compliance

Ensuring compliance of internal controls, Agriterra finance manual and general accounting principles

Project support

Facilitate events

Make the necessary preparations for trainings, events, client visits, etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.

Report and Monitor

Report and monitor the progress of project implementation by providing relevant reports for project staff.

Project administration

assist CAs in keeping project data up to date in AIN.

Prepare client/consultancy/services (supplier) contracts, ensure these are signed and stored appropriately, and follow up on payment requests when assignments are completed.

PMEL support: collection and entry of data and documentation relevant to project monitoring and evaluation.

Office support

Administrative Support

Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.

Office management and reception

support in office management and reception tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels, etc.

Reporting

Reporting to local and national government institutions to ensure Agriterra meets local requirements.

Operations support

assist the Project Finance Controller in a wide range of tasks within the operations domain, including HR and IT.

What do you bring

Education & Qualifications

Bachelor's degree in finance, Accounting, Business Administration, Agricultural Economics, or related field. CPA, ACCA, or similar certification is an added advantage.

Experience

3–5 years of experience in project finance and budgeting of donor-funded projects, preferably in an international organisation supporting agricultural development projects

Sector Knowledge

Strong skills in financial planning, budgeting, forecasting, and financial reporting.

Knowledge of donor compliance and audit processes.

Ability to consolidate project financials and support planning

Experience in using project management software and tools Strong analytical and financial management skills

Technical & Soft Skills

Proficient in accounting software (e.g., QuickBooks, SAP, Oracle, MS Dynamics) and Excel.

Strong verbal and written communication and coordination skills.

Strong interpersonal skills and ability to work with cross-functional teams in field andoffice settings.

Personal Attributes

Personal qualities: Team player, ability to drive results, accurate, service and costumer oriented

What do we offer

An international, collegial, ambitious, and impact-oriented work environment.

Developmental opportunities (e.g., yearly educational fund).

A position that requires you to show initiative and to operate in a dynamic network with the opportunity to exchange with and learn from colleagues across the world. Additional benefitsrespecting the country’s legislation and Agriterra’s HR Policy.

• Ensuring accurate, timely and reliable financial accounting according to monthly and annual deliverables.
• Providing correct and complete information and documents regarding projects (e.g., international work visits of employees and temporary experts).
• Arranging all back-office tasks related to travel.
• Supporting the PMEL Specialist in the collection and entry of project related data and documentation.
• Providing general administrative (project) support to the wider organisation.
• Collecting, checking, and recording transactions from incoming invoices, bank statements, payroll, expense statements etc. in the accounting system.
• Preparing payment batches for approval.
• Ensuring the fixed assets register is accurate.
• Ensuring accurate recording of accruals and prepayments.
• Assisting in month-end and year-end closing processes.
• Supporting on ad hoc financial tasks.
• Providing support on (project) audits.
• Assisting with coordinating the annual budgeting cycle and consolidating country operational and project finances.
• Preparing, analysing, and reconciling bank and cash books as well as suspense and intercompany accounts.
• Taking action to escalate unreconciled transactions to the financial controller and/or manager finance.
• Ensuring an accurate and reliable administration on timesheets and expense statements.
• Ensuring timesheets are timely submitted into the accounting system.
• Monitoring completeness of timesheets, identifying discrepancies, and discussing them with employees and/or supervisors.
• Processing approved timesheets in the accounting system and ensuring the process of intercompany invoices when necessary.
• Calculating holiday/leave balances for staff.
• Ensuring compliance with internal controls, Agriterra finance manual, and general accounting principles.
• Making the necessary preparations for trainings, events, client visits, etc., including transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.
• Reporting and monitoring the progress of project implementation by providing relevant reports for project staff.
• Assisting CAs in keeping project data up to date in AIN.
• Preparing client/consultancy/services (supplier) contracts, ensuring they are signed and stored appropriately, and following up on payment requests when assignments are completed.
• Collecting and entering data and documentation relevant to project monitoring and evaluation (PMEL support).
• Providing support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.
• Supporting in office management and reception tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels, etc.).
• Reporting to local and national government institutions to ensure Agriterra meets local requirements.
• Assisting the Project Finance Controller in a wide range of tasks within the operations domain, including HR and IT.

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, MS Dynamics) and Excel.
• Strong verbal and written communication skills.
• Strong coordination skills.
• Strong interpersonal skills.
• Ability to work with cross-functional teams in field and office settings.
• Financial planning skills.
• Budgeting skills.
• Forecasting skills.
• Financial reporting skills.
• Analytical skills.
• Financial management skills.

• Bachelor's degree in finance, Accounting, Business Administration, Agricultural Economics, or related field.
• CPA, ACCA, or similar certification is an added advantage.
• 3–5 years of experience in project finance and budgeting of donor-funded projects.
• Experience preferably in an international organisation supporting agricultural development projects.
• Knowledge of donor compliance and audit processes.
• Ability to consolidate project financials and support planning.
• Experience in using project management software and tools.