About the Job

The overall purpose of the Procurement Officer is to ensure that the organization acquires the goods, services, and works it needs efficiently, cost‑effectively, and ethically, by managing the full procurement cycle from planning and sourcing through negotiation, supplier selection, contract award and delivery while ensuring compliance with internal policies, legal/donor/regulatory requirements, minimizing risks, maintaining supplier relationships, and contributing to value for money.

Tasks and Responsibilities

Finance

Financial administration

• Establish and maintain an efficient procurement schedule that ensures all office, groceries, stationery, and other essential supplies are purchased in a timely and consistent manner to support smooth office operations.
• Identify, evaluate, and pre‑qualify suppliers, service providers, and contractors
• Establish contracts with new suitable suppliers as opportunities arise and ensure timely renewal of contracts with existing suppliers when necessary to maintain uninterrupted supply and optimize vendor relationships
• Keep an updated schedule of all prequalified providers
• Maintain relationships with suppliers, monitor supplier performance, manage disputes or delays.
• Suggest improvements in procurement policies / practices.
• Adopt best practices, technologies, more efficient procurement systems

Project support

Facilitate events

• Make the necessary preparations for trainings, events, client visits, etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.
• Report and monitor the progress of project implementation by providing relevant reports for project staff.

Office support

Administrative support

• Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.

Office management and reception

• Supporting office management and receptions tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels etc.)

Reporting

• Reporting to local and national government institutions to ensure Agriterra meets local requirements.

Operations support

• Assist the regional operations manager in a wide range of tasks within the operations domain, including HR and IT

What do you bring

Education & Qualifications

• Bachelor’s degree in Procurement & Supply Chain Management, Logistics, Business Administration, Commerce, Economics, Public Administration, or a related field
• Excellent computer skills (Accounting software / MS Office)
• 3 years of relevant experience
• Fluent in and English (speaking and writing) and extra language where relevant
• Fluent in and English (speaking and writing) and extra language where relevant

Compliance

• Skills: strong organisational, analytic and communication skills.
• Personal qualities: Team player, ability to drive results, accurate, service and costumer oriented.

What do we offer

• An international, collegial, ambitious, and impact-oriented work environment.
• Developmental opportunities (e.g., yearly educational fund).
• A position that requires you to show initiative and to operate in a dynamic network with the opportunity to exchange with and learn from colleagues across the world.
• Additional benefits respecting the country’s legislation and Agriterra’s HR Policy

• Establish and maintain an efficient procurement schedule that ensures all office, groceries, stationery, and other essential supplies are purchased in a timely and consistent manner to support smooth office operations.
• Identify, evaluate, and pre‑qualify suppliers, service providers, and contractors
• Establish contracts with new suitable suppliers as opportunities arise and ensure timely renewal of contracts with existing suppliers when necessary to maintain uninterrupted supply and optimize vendor relationships
• Keep an updated schedule of all prequalified providers
• Maintain relationships with suppliers, monitor supplier performance, manage disputes or delays.
• Suggest improvements in procurement policies / practices.
• Adopt best practices, technologies, more efficient procurement systems
• Make the necessary preparations for trainings, events, client visits, etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.
• Report and monitor the progress of project implementation by providing relevant reports for project staff.
• Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.
• Supporting office management and receptions tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels etc.)
• Reporting to local and national government institutions to ensure Agriterra meets local requirements.
• Assist the regional operations manager in a wide range of tasks within the operations domain, including HR and IT

• strong organisational, analytic and communication skills.
• Excellent computer skills (Accounting software / MS Office)

• Bachelor’s degree in Procurement & Supply Chain Management, Logistics, Business Administration, Commerce, Economics, Public Administration, or a related field
• Fluent in and English (speaking and writing) and extra language where relevant