Background information about the job or company (e.g., role context, company overview)

Marie Stopes Uganda is an NGO registered in Uganda. We are affiliated to Marie Stopes International. Together we deliver post abortion care, quality sexual and reproductive health care and family planning to millions of the world's poorest and most vulnerable women. We want to make sure that women have a choice when it comes to having children and that death by unsafe abortion is reduced.

The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE

The Role

Reporting to the Hospital Clinical Lead, the purpose of this role is to execute stock management activities in the Hospital pharmacy / store including handling stock request, receipts, storage and issuance of medical supplies, equipment and other materials to the different hospital departments.

To assist in the preparation, dispensing of prescriptions and assist with stock control, ordering and re- stocking of the dispensary.

Key Responsibilities

• Dispensing medicines and drugs to clients and giving written and oral instructions on their use, as prescribed by medical doctors or other health professionals.
• Preparing medications and other pharmaceutical compounds under the guidance of a pharmacist or other health professional.
• Receiving prescriptions or refill requests from health professionals and verifying that information is complete and accurate according to medical record-keeping standards.
• Maintaining proper storage and security conditions for drugs.
• Filling and labelling containers with prescribed medications.
• Ensure all medicines are stored at required temperature by monitoring store and fridge temperature.
• Assisting clients by answering questions, locating items or referring them to a doctor for medication information.
• Cleaning and preparing equipment and containers used to prepare and dispense medicines and pharmaceutical compounds.
• Pricing and filing prescriptions that have been filled and establishing and maintaining patient records, including lists of medications taken by individual patients.
• Ordering, labelling, and counting stock of medications, chemicals and supplies, and entering inventory data into record-keeping systems.
• Track all movements of drugs in and out of store, including checking deliveries against dispatch notices for quality and quantity.
• Issue stock to user departments in accordance with MSUG procedures.
• Organise and supervise the manual loading and off loading of vehicles, as needed.
• Maintain inventory register for the Non-Consumable items.
• Perform physical stock counts as per schedule; perform reconciliation with paper files and as required in the system solution to ensure compliance with stock level agreements; follow up with supervisor in regards to discrepancies, alarm thresholds, stock outs and expiry dates.
• Carryout stock rotation according to FEFO (First Expiry First Out) and FIFO (First In First Out).
• Responsible for the security and cleanliness of interior and exterior of store and pharmacy area.
• Prepare reports related to consumption, short-dated stock, physical stock status, expired stocks etc. and submit according to schedule.
• Ensure effective custodianship and accountability for all assigned MSUG assets by implementing controls to prevent loss, theft or misuse of assets.

Qualifications and Experience (essential/desirable)

• Diploma in pharmacy from a recognized institution
• Minimum of 2 years work experience in a clinical setting
• Must have Registered with Allied Health Professionals’ Council
• Excellent communication skills
• Computer knowledge and skills
• Knowledge of dispensing drugs
• Interpersonal skills
• Ability to work under minimal supervision

Personal Attributes

Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:

• Initiative
• Innovative
• Effective Communication
• Responsive
• Working Efficiently
• Sharing Information
• Focus on Learning
• Commitment
• Driven
• Accountable
• Embracing Change
• Motivated
• Team Player

MSI Behaviours and Values

Team Member Behaviours

Work as One MSI

• You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MSI, enabling us to maximise our ability to influence others.
• You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.

Show courage, authenticity and integrity

• You hold yourself accountable for the decisions you make and the behaviours you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.

Develop and grow

• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.

Deliver excellence, always

• You strive to consistently meet and exceed expectations, putting clients at the Hospital of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders, and are a true MSI ambassador.

Leadership (For Leaders only)

• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

MSI Values

• Mission driven: With unwavering commitment, we exist to empower women and men to have children by choice not chance
• Client centred: We are passionate about our clients and dedicate our

• Dispensing medicines and drugs to clients and giving written and oral instructions on their use, as prescribed by medical doctors or other health professionals.
• Preparing medications and other pharmaceutical compounds under the guidance of a pharmacist or other health professional.
• Receiving prescriptions or refill requests from health professionals and verifying that information is complete and accurate according to medical record-keeping standards.
• Maintaining proper storage and security conditions for drugs.
• Filling and labelling containers with prescribed medications.
• Ensure all medicines are stored at required temperature by monitoring store and fridge temperature.
• Assisting clients by answering questions, locating items or referring them to a doctor for medication information.
• Cleaning and preparing equipment and containers used to prepare and dispense medicines and pharmaceutical compounds.
• Pricing and filing prescriptions that have been filled and establishing and maintaining patient records, including lists of medications taken by individual patients.
• Ordering, labelling, and counting stock of medications, chemicals and supplies, and entering inventory data into record-keeping systems.
• Track all movements of drugs in and out of store, including checking deliveries against dispatch notices for quality and quantity.
• Issue stock to user departments in accordance with MSUG procedures.
• Organise and supervise the manual loading and off loading of vehicles, as needed.
• Maintain inventory register for the Non-Consumable items.
• Perform physical stock counts as per schedule; perform reconciliation with paper files and as required in the system solution to ensure compliance with stock level agreements; follow up with supervisor in regards to discrepancies, alarm thresholds, stock outs and expiry dates.
• Carryout stock rotation according to FEFO (First Expiry First Out) and FIFO (First In First Out).
• Responsible for the security and cleanliness of interior and exterior of store and pharmacy area.
• Prepare reports related to consumption, short-dated stock, physical stock status, expired stocks etc. and submit according to schedule.
• Ensure effective custodianship and accountability for all assigned MSUG assets by implementing controls to prevent loss, theft or misuse of assets.

• Excellent communication skills
• Computer knowledge and skills
• Knowledge of dispensing drugs
• Interpersonal skills
• Ability to work under minimal supervision

• Diploma in pharmacy from a recognized institution
• Must have Registered with Allied Health Professionals’ Council