Background

The Uganda National Institute for Teacher Education (UNITE) was created on 5th July, 2024 by Statutory Instrument No. 53 of 2024 vide the Universities and Other Tertiary Institutions Act, Cap 262 as Other Degree Awarding Institution (ODAI). UNITE is a multi-campus institution with Campuses at Kabale, Kaliro, Mubende, Muni and Unyama. UNITE has its headquarters in Kira Municipality (former Shimoni Core PTC). The Institute is accredited by Uganda National Council for Higher Education (NCHE). The mandate of UNITE is to coordinate and provide for all levels of Teacher Education in the country, ranging from initial to graduate level teacher training. In addition, it is to provide for in-service teacher training and offer Continuous Professional Development (CPD) programmes.

Job Purpose

To manage the Procurement and Disposal of Assets function of the Institute.

Duties and responsibilities

• Develops, implements and reviews the PDU work plan, budget and procurement plan and submits reports.
• Prepares, reviews and implements the approved consolidated annual procurement and disposal plan.
• Coordinates and manages the procurement of goods and services for the Institute.
• Co-ordinates the procurement and disposal activities of all Departments of the Institute.
• Prepares periodic reports for the Contracts Committee and Public Procurement and Disposal of Public Assets Authority.
• Ensures conformity with Government procurement and disposal regulations.
• Provides timely advice to the Accounting Officer, Contracts Committee and members of the Institute on all matters pertaining to procurement and disposal.
• Recommends the appropriate procurement and disposal procedure or method.
• Implements decisions of the contracts committee.
• Supports the functioning of the Contracts Committee and acts as the secretariat to the Contracts Committee.
• Checks and prepares the statement of requirements, prepares and issues bidding documents.
• Maintains the providers list.
• Prepares and issues approved contract documents
• Maintains and archives records of the procurement and disposal process
• Supervises and appraises staff of the Unit.

Key Result Areas

• Develops, implements and reviews the PDU work plan, budget, procurement plan and submits reports.
• A consolidated annual procurement and disposal plan prepared, reviewed and implemented.
• The procurement of goods, works, consultancy and services for the Institute coordinated and managed.
• Periodic reports for the Contracts Committee and Public Procurement and Disposal of Public Assets Authority prepared.
• Conformity with Government procurement and disposal regulations ensured.
• Timely advise provided to the Accounting Officer, Contracts Committee and members of the Institute on all matters pertaining to procurement and disposal.
• Appropriate procurement and disposal procedure / methods recommended.
• Decisions of the Institute contracts committee implemented.
• The functionality of Contracts Committee supported.
• Statements of requirements and bidding documents prepared, approved and issued to bidders.
• Providers list maintained.
• Records of the procurement and disposal process maintained and archived.
• Staff of the Unit supervised and appraised

Person Specification

Qualifications

• Either an Honour’s Bachelor’s degree in Procurement and Supply Chain management, Commerce, Business Administration and Economics; OR Full Professional qualification in Procurement and supply chain management such as MCIPS (Member of the Chartered Institute of Procurement and Supply) or CPSM (Certified Professional in Supply Management).
• A Master’s degree in Supply Chain Management, commerce, business administration, Economics from a recognized institution
• Full membership of a Professional body in Procurement and supply chain management such as MCIPS (Member of the Chartered Institute of Procurement and Supply) or CPSM (Certified Professional in Supply Management).

Working experience

Four (4) years working experience, three (3) of which at a level of senior procurement officer from a Public Institution.

Competencies

Technical

• Accountability
• Negotiation
• Strategic leadership
• Procurement and disposal Planning
• Contract Management
• Risk Management
• Information Communications Technology (ICT)
• Records Management
• Human Resource Management

Behavioural

• Ethics and integrity
• Concern for quality and standards
• Networking and collaboration
• Effective communication
• Innovative and Proactive
• Decision-making and Problem-solving
• Time Management
• Customer care

• Develops, implements and reviews the PDU work plan, budget and procurement plan and submits reports.
• Prepares, reviews and implements the approved consolidated annual procurement and disposal plan.
• Coordinates and manages the procurement of goods and services for the Institute.
• Co-ordinates the procurement and disposal activities of all Departments of the Institute.
• Prepares periodic reports for the Contracts Committee and Public Procurement and Disposal of Public Assets Authority.
• Ensures conformity with Government procurement and disposal regulations.
• Provides timely advice to the Accounting Officer, Contracts Committee and members of the Institute on all matters pertaining to procurement and disposal.
• Recommends the appropriate procurement and disposal procedure or method.
• Implements decisions of the contracts committee.
• Supports the functioning of the Contracts Committee and acts as the secretariat to the Contracts Committee.
• Checks and prepares the statement of requirements, prepares and issues bidding documents.
• Maintains the providers list.
• Prepares and issues approved contract documents
• Maintains and archives records of the procurement and disposal process
• Supervises and appraises staff of the Unit.

• Accountability
• Negotiation
• Strategic leadership
• Procurement and disposal Planning
• Contract Management
• Risk Management
• Information Communications Technology (ICT)
• Records Management
• Human Resource Management
• Ethics and integrity
• Concern for quality and standards
• Networking and collaboration
• Effective communication
• Innovative and Proactive
• Decision-making and Problem-solving
• Time Management
• Customer care

• Either an Honour’s Bachelor’s degree in Procurement and Supply Chain management, Commerce, Business Administration and Economics; OR Full Professional qualification in Procurement and supply chain management such as MCIPS (Member of the Chartered Institute of Procurement and Supply) or CPSM (Certified Professional in Supply Management).
• A Master’s degree in Supply Chain Management, commerce, business administration, Economics from a recognized institution
• Full membership of a Professional body in Procurement and supply chain management such as MCIPS (Member of the Chartered Institute of Procurement and Supply) or CPSM (Certified Professional in Supply Management).