Background information about the job or company (e.g., role context, company overview)

Medecins Sans Frontieres (MSF) is an International independent medical Humanitarian Organization that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation.

Medecins Sans Frontieres - Support Unit Kampala is looking to recruit a suitable candidate for the position below:

Responsibilities or duties

Executing the stock management activities (receipt, storage, and issuance to projects or other departments of spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, to ensure the overall functioning of MSF activities

Qualifications or requirements (e.g., education, skills)

Education: Diploma in Stores Management, Supply Chain, Procurement, Logistics. Training in inventory management is an added advantage.

Competences/ Skills: Proficiency in stock-taking cycles, bin card management, and first-in-first-out (FIFO) processes. Excellent organization and time-management skills and quality control. High level of integrity and accountability. Results and Quality Oriented; Teamwork; Flexibility; Mobility, Able to work with Multi-disciplinary and Multicultural People; Committed to MSF Principles.

Language: English is essential. French is an added advantage.

Experience needed

Experience: A minimum of 2 years in stores, warehouses, mechanical workshops, or logistics Operations is desirable. Experience in automotive, generators, construction machinery or manufacturing is an added advantage. Previous working experience with MSF or other INGOs is an asset.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together for the social mission of MSF to create better outcomes for the patients and the communities we work with. We welcome applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks.

By submitting your application, you consent to MSF staff using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate.

Please note that applying to MSF is free of charge, MSF does not charge applicants to consider their application.

• Preparing, receiving orders and deliveries for MSF operational entities (MSF-France, MSF- Swiss, Epicentre) with 5 different models of cars, identifying and reporting potential discrepancies against orders. Monitor fuel store, tools boxes, and special tools.
• Updating and/or creating stock cards for all stock items immediately after reception of goods.
• Storing materials in accordance with the system in force to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible.
• Generate monthly and annual consumption for the different spare parts stocks. Prepare comparative price list for the different spare parts stock in collaboration with the purchaser.
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates
• Controlling store and limiting access only to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins or theft in the warehouse.
• Participate in workshop waste management by ensuring a good management of waste through the stock cards of the industrial waste produced in the workshop, ensure waste are well stored through a segregation. Facilitate the collection by the recycling companies and send out the report of the collection to the line manager.
• Train the internees on spare part management. Enforce company inventory policies and audit readiness. Ensure safety standards (PPE, chemical handling, flammable products storage).
• Adherence to MSF Principles and respect of the rules and regulations (SOPs) in the workshop at all times. Any other relevant related tasks as assigned.

• Proficiency in stock-taking cycles, bin card management, and first-in-first-out (FIFO) processes.
• Excellent organization and time-management skills and quality control.
• High level of integrity and accountability.
• Results and Quality Oriented; Teamwork; Flexibility; Mobility, Able to work with Multi-disciplinary and Multicultural People; Committed to MSF Principles.
• English is essential. French is an added advantage.

• Diploma in Stores Management, Supply Chain, Procurement, Logistics.
• Training in inventory management is an added advantage.
• A minimum of 2 years in stores, warehouses, mechanical workshops, or logistics Operations is desirable.
• Experience in automotive, generators, construction machinery or manufacturing is an added advantage.
• Previous working experience with MSF or other INGOs is an asset.