Payables Assistant
2025-07-23T07:25:19+00:00
Asigma
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_7466/logo/ASIGMA.png
https://asigmagroup.com/
FULL_TIME
Uganda
Masaka
00256
Uganda
Professional Services
Admin & Office
2025-07-31T17:00:00+00:00
Uganda
8
The Payables Assistant will be based in Masaka, supporting the Livelihood Restoration Program (LRP) under the EACOP Project. The role entails processing payments, maintaining accurate financial records, and handling supplier reconciliations in line with ASIGMA’s financial procedures and project guidelines. The Payables Assistant will work closely with the field and finance teams to ensure proper documentation, compliance, and timely execution of financial transactions for smooth project delivery.
Key Responsibilities
- Review all expenditure items for appropriate documentation and approvals prior to payment.
- Manage petty cash operations for day-to-day project expenses, ensuring accurate recordkeeping.
- Reconcile LPOs with goods and services received before invoice processing.
- Post transactions into the accounting system with appropriate coding and classification.
- Maintain and update vendor and supplier records.
- Ensure all payments comply with ASIGMA’s finance manual, URA requirements, and other relevant regulations.
- Process cheque and EFT payments to vendors, staff, and service providers.
- Verify and reconcile all accountabilities related to project activities and petty cash use.
- Maintain accurate supplier balances and ensure timely reconciliation with creditor ledger accounts.
- Prepare debit notes where necessary and ensure they are recorded appropriately.
- Support internal and external audit processes by preparing and submitting required documentation.
- Respond to supplier and staff payment queries and resolve any discrepancies.
- Support finance reporting for the Masaka-based LRP team as requested.
- Perform other finance-related duties as may be assigned by the supervisor
Qualifications and Experience
- Bachelor’s degree in accounting, Finance, Business Administration, or related field.
- At least 1–2 years of experience in a similar finance/accounting role, preferably within a project environment.
- ACCA or CPA (Level II or higher) is an added advantage.
- Knowledge of financial regulations and accounting standards applicable in Uganda.
- Proficient in Microsoft Office, particularly Excel.
- Familiarity with accounting software such as QuickBooks or ERP systems.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to work independently and in a team within a field-based project setting.
- Strong interpersonal and communication skills.
- Ability to manage competing priorities and meet deadlines.
- Willingness to be based full-time in Masaka and travel within project areas as needed.
- Demonstrated integrity, confidentiality, and professionalism.
Key Responsibilities Review all expenditure items for appropriate documentation and approvals prior to payment. Manage petty cash operations for day-to-day project expenses, ensuring accurate recordkeeping. Reconcile LPOs with goods and services received before invoice processing. Post transactions into the accounting system with appropriate coding and classification. Maintain and update vendor and supplier records. Ensure all payments comply with ASIGMA’s finance manual, URA requirements, and other relevant regulations. Process cheque and EFT payments to vendors, staff, and service providers. Verify and reconcile all accountabilities related to project activities and petty cash use. Maintain accurate supplier balances and ensure timely reconciliation with creditor ledger accounts. Prepare debit notes where necessary and ensure they are recorded appropriately. Support internal and external audit processes by preparing and submitting required documentation. Respond to supplier and staff payment queries and resolve any discrepancies. Support finance reporting for the Masaka-based LRP team as requested. Perform other finance-related duties as may be assigned by the supervisor
Proficient in Microsoft Office, particularly Excel. Familiarity with accounting software such as QuickBooks or ERP systems. Strong attention to detail, accuracy, and organizational skills. Ability to work independently and in a team within a field-based project setting. Strong interpersonal and communication skills. Ability to manage competing priorities and meet deadlines. Willingness to be based full-time in Masaka and travel within project areas as needed. Demonstrated integrity, confidentiality, and professionalism.
Qualifications and Experience Bachelor’s degree in accounting, Finance, Business Administration, or related field. At least 1–2 years of experience in a similar finance/accounting role, preferably within a project environment. ACCA or CPA (Level II or higher) is an added advantage.
JOB-68808e5fcad96
Vacancy title:
Payables Assistant
[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office]
Jobs at:
Asigma
Deadline of this Job:
Thursday, July 31 2025
Duty Station:
Uganda | Masaka | Uganda
Summary
Date Posted: Wednesday, July 23 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Payables Assistant will be based in Masaka, supporting the Livelihood Restoration Program (LRP) under the EACOP Project. The role entails processing payments, maintaining accurate financial records, and handling supplier reconciliations in line with ASIGMA’s financial procedures and project guidelines. The Payables Assistant will work closely with the field and finance teams to ensure proper documentation, compliance, and timely execution of financial transactions for smooth project delivery.
Key Responsibilities
- Review all expenditure items for appropriate documentation and approvals prior to payment.
- Manage petty cash operations for day-to-day project expenses, ensuring accurate recordkeeping.
- Reconcile LPOs with goods and services received before invoice processing.
- Post transactions into the accounting system with appropriate coding and classification.
- Maintain and update vendor and supplier records.
- Ensure all payments comply with ASIGMA’s finance manual, URA requirements, and other relevant regulations.
- Process cheque and EFT payments to vendors, staff, and service providers.
- Verify and reconcile all accountabilities related to project activities and petty cash use.
- Maintain accurate supplier balances and ensure timely reconciliation with creditor ledger accounts.
- Prepare debit notes where necessary and ensure they are recorded appropriately.
- Support internal and external audit processes by preparing and submitting required documentation.
- Respond to supplier and staff payment queries and resolve any discrepancies.
- Support finance reporting for the Masaka-based LRP team as requested.
- Perform other finance-related duties as may be assigned by the supervisor
Qualifications and Experience
- Bachelor’s degree in accounting, Finance, Business Administration, or related field.
- At least 1–2 years of experience in a similar finance/accounting role, preferably within a project environment.
- ACCA or CPA (Level II or higher) is an added advantage.
- Knowledge of financial regulations and accounting standards applicable in Uganda.
- Proficient in Microsoft Office, particularly Excel.
- Familiarity with accounting software such as QuickBooks or ERP systems.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to work independently and in a team within a field-based project setting.
- Strong interpersonal and communication skills.
- Ability to manage competing priorities and meet deadlines.
- Willingness to be based full-time in Masaka and travel within project areas as needed.
- Demonstrated integrity, confidentiality, and professionalism.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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