JOB PURPOSE

To support the company secretary in ensuring that the company complies with all regulatory and best corporate governance requirements.

ESSENTIAL DUTIES

• Support the Company Secretary in the management of all Board and Shareholder matters and secretarial services.
• Assist in overseeing the smooth operation of Board and Annual general meetings.
• Support the Company Secretary in providing advisory services to UNOC and all its subsidiaries on all corporate governance and other relevant matters.
• Support the Company Secretary to ensure timely preparation and distribution of Board and Committee meeting packs to directors and committee members.
• Support the Company Secretary, ensuring timely production and distribution of Board and Committee minutes, matters arising, and ensuring that all matters arising therefrom are implemented.
• Support the Company Secretary in ensuring that the company and its subsidiaries adhere to good corporate governance requirements.
• Support the Company Secretary in ensuring proper custody of the Company’s legal documents.
• Assist the Company Secretary in responding to inquiries from the Board with respect to matters relating to governance and company secretarial work.
• Support the Company Secretary in the implementation of the Corporate Governance Code.
• Assist the Company Secretary to provide reports on a regular basis and as requested to keep the Board and Management informed of the operations and progress on compliance with good corporate governance principles.
• Support the Company Secretary in ensuring compliance with all statutory and regulatory requirements as contained in the Companies Act.
• Assist the Company Secretary in ensuring the Company is compliant with existing Board directives, policies and procedures.
• Assist with the maintenance of statutory records and registers.
• Assist with preparation of Annual reports and statutory returns applicable within the function.
• Assist the Company Secretary in monitoring and mitigating governance risks as set out in the Company’s risk management framework.
• Supervise, mentor, develop and appraise staff in your section in line with company policies.

Qualifications & Experience

• A relevant master’s degree.
• An honours bachelor’s degree in law (LLB).
• Possession of a Postgraduate Diploma in Legal Practice.
• Must be a member of the Institute of Chartered Secretaries & Administrators.
• Must be an enrolled advocate with a valid practising license.
• Must have at least 8 (eight) years’ relevant experience in a busy corporate entity of high repute of which four (4) must be at a supervisory level.
• Demonstrated experience in dealing with Board matters and in providing advisory services in a large corporate entity.

Skills and Competencies

• Must be able to multi-task.
• Must be able to understand the organization and context of the organization.
• Must have excellent organizational and planning skills.
• Must have an eye for detail, ensuring accuracy of all Board and Shareholder records.
• Must have excellent communication skills.
• Must have excellent writing skills.
• Must have a mature demeanour with the ability to make sound judgement

NOTE

UNOC is an equal opportunity employer and does not charge any monies at any stage of the recruitment process.

• Support the Company Secretary in the management of all Board and Shareholder matters and secretarial services.
• Assist in overseeing the smooth operation of Board and Annual general meetings.
• Support the Company Secretary in providing advisory services to UNOC and all its subsidiaries on all corporate governance and other relevant matters.
• Support the Company Secretary to ensure timely preparation and distribution of Board and Committee meeting packs to directors and committee members.
• Support the Company Secretary, ensuring timely production and distribution of Board and Committee minutes, matters arising, and ensuring that all matters arising therefrom are implemented.
• Support the Company Secretary in ensuring that the company and its subsidiaries adhere to good corporate governance requirements.
• Support the Company Secretary in ensuring proper custody of the Company’s legal documents.
• Assist the Company Secretary in responding to inquiries from the Board with respect to matters relating to governance and company secretarial work.
• Support the Company Secretary in the implementation of the Corporate Governance Code.
• Assist the Company Secretary to provide reports on a regular basis and as requested to keep the Board and Management informed of the operations and progress on compliance with good corporate governance principles.
• Support the Company Secretary in ensuring compliance with all statutory and regulatory requirements as contained in the Companies Act.
• Assist the Company Secretary in ensuring the Company is compliant with existing Board directives, policies and procedures.
• Assist with the maintenance of statutory records and registers.
• Assist with preparation of Annual reports and statutory returns applicable within the function.
• Assist the Company Secretary in monitoring and mitigating governance risks as set out in the Company’s risk management framework.
• Supervise, mentor, develop and appraise staff in your section in line with company policies.

• Must be able to multi-task.
• Must be able to understand the organization and context of the organization.
• Must have excellent organizational and planning skills.
• Must have an eye for detail, ensuring accuracy of all Board and Shareholder records.
• Must have excellent communication skills.
• Must have excellent writing skills.
• Must have a mature demeanour with the ability to make sound judgement

• A relevant master’s degree.
• An honours bachelor’s degree in law (LLB).
• Possession of a Postgraduate Diploma in Legal Practice.
• Must be a member of the Institute of Chartered Secretaries & Administrators.
• Must be an enrolled advocate with a valid practising license.