Background:

The Procurement Assistant will work in conjunction with the Procurement Manager to plan and implement systems and policies that guide all operations related to procuring supplies and services in support of the Uganda FHI 360 office and in accordance with FHI 360 and donor policies.

Responsibilities:

• Provide procurement support to EpiC Uganda and STRIDES Uganda projects under the supervision of the Procurement Manager.
• Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
• Implement FHI 360 procurement policy and systems for FHI 360 projects in Uganda.
• Undertake tendering, evaluation, placement, and monitoring of a procurement portfolio.
• Support the planning and coordination of central procurement activities of FHI 360 including storage and delivery.
• Monitor procurement processes and compliance with FHI 360 procedures.
• Coordinate formal bids and request for proposal (RFPs).
• Review and assist in the development of specifications, terms and schedules.
• Prepare specifications, compare bids received and present recommendations on purchases to management.
• Prepare specifications required for various supplies and make them available to suppliers.
• Adhere to all FHI 360 required procurement budgets, FHI 360 and donor purchasing guidelines, policies, and controls on procurement.
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
• Drive continuous improvement in all aspects of the procurement process.
• Maintain procurement files and other documentations.
• Perform other duties as assigned.

Experience needed:

A minimum of 3+ years’ practical experience in the field of procurement and supply management with demonstrable knowledge of public procurement laws of Uganda and various donors, in particular, the United States Government agencies.

Qualifications:

• BS/BA Degree in Procurement related field with at least 3 years of relevant experience.

Other details:

Articulate, professional and able to communicate in a clear, positive manner with clients and staff.

Must be able to read, write and speak fluent English.

Prior management experience preferred.

Prior work in a non-governmental organization (NGO).

• Provide procurement support to EpiC Uganda and STRIDES Uganda projects under the supervision of the Procurement Manager.
• Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
• Implement FHI 360 procurement policy and systems for FHI 360 projects in Uganda.
• Undertake tendering, evaluation, placement, and monitoring of a procurement portfolio.
• Support the planning and coordination of central procurement activities of FHI 360 including storage and delivery.
• Monitor procurement processes and compliance with FHI 360 procedures.
• Coordinate formal bids and request for proposal (RFPs).
• Review and assist in the development of specifications, terms and schedules.
• Prepare specifications, compare bids received and present recommendations on purchases to management.
• Prepare specifications required for various supplies and make them available to suppliers.
• Adhere to all FHI 360 required procurement budgets, FHI 360 and donor purchasing guidelines, policies, and controls on procurement.
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
• Drive continuous improvement in all aspects of the procurement process.
• Maintain procurement files and other documentations.
• Perform other duties as assigned.

• BS/BA Degree in Procurement related field with at least 3 years of relevant experience.