Procurement Coordinator
2025-08-06T06:55:04+00:00
Habitat for Humanity
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_2564/logo/Habitat%20For%20Humanity.png
https://habitat.ug/
FULL_TIME
Plot 1026, Lukadde Road, Kira Ward, P.O. Box 163027
kampala
Kampala
00256
Uganda
Nonprofit, and NGO
Transportation & Logistics
2025-08-22T17:00:00+00:00
Uganda
8
Position Summary:
The Procurement Coordinator will be responsible for managing the procurement function to ensure efficient acquisition of goods, works, and services in line with Habitat for Humanity Uganda’s policies and donor requirements. The role ensures that procurement processes are timely, transparent, compliant, and provide value for money.
Essential Duties and Responsibilities:
Procurement Planning & Sourcing
- Coordinate annual and project-based procurement planning in collaboration with departments.
- Prepare and manage Requests for Quotations (RFQs), bid analyses, and purchase orders in accordance with HFHU policies.
- Maintain a pre-qualified supplier database and regularly update supplier profiles.
Procurement Operations & Contract Management
- Ensure timely procurement of goods, works, and services based on approved requests.
- Monitor supplier performance, manage purchase contracts, and ensure quality compliance.
- Follow up with vendors to ensure prompt delivery and resolve procurement-related queries.
Compliance & Documentation
- Ensure all procurement processes and documentation comply with internal controls and donor guidelines.
- Maintain accurate procurement records and ensure complete procurement files for all transactions.
- Participate in internal audits and provide necessary documentation and clarifications.
Vendor & Market Engagement
- Engage with suppliers to obtain competitive pricing and build positive vendor relationships.
- Support price negotiations and maintain transparent communication with service providers.
- Participate in supplier evaluations and vendor debriefings as needed.
Reporting & Coordination
- Prepare periodic procurement reports and status updates for management.
- Liaise with programs, finance, and administration teams to ensure coordinated procurement efforts.
- Support procurement-related components of donor proposals and reports when needed.
Minimum:
- Education: A Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Years of Related Experience: At least 3 years of progressively responsible experience in a procurement or supply chain management, preferably in an NGO setting.
Qualifications:
Preferred – in addition to minimum:
- Membership in a professional body such as CIPS is an added advantage.
- Experience in managing donor-funded procurement processes is highly desirable.
Required Knowledge & Expertise
- Solid knowledge of procurement policies, procedures, and best practices.
- Understanding of value-for-money principles and vendor relationship management.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Strong analytical and negotiation skills.
- Ability to manage multiple tasks, prioritize, and meet deadlines.
- Excellent interpersonal and communication skills.
- Strong attention to detail and ability to maintain compliance with policies
Procurement Planning & Sourcing Coordinate annual and project-based procurement planning in collaboration with departments. Prepare and manage Requests for Quotations (RFQs), bid analyses, and purchase orders in accordance with HFHU policies. Maintain a pre-qualified supplier database and regularly update supplier profiles. Procurement Operations & Contract Management Ensure timely procurement of goods, works, and services based on approved requests. Monitor supplier performance, manage purchase contracts, and ensure quality compliance. Follow up with vendors to ensure prompt delivery and resolve procurement-related queries. Compliance & Documentation Ensure all procurement processes and documentation comply with internal controls and donor guidelines. Maintain accurate procurement records and ensure complete procurement files for all transactions. Participate in internal audits and provide necessary documentation and clarifications. Vendor & Market Engagement Engage with suppliers to obtain competitive pricing and build positive vendor relationships. Support price negotiations and maintain transparent communication with service providers. Participate in supplier evaluations and vendor debriefings as needed. Reporting & Coordination Prepare periodic procurement reports and status updates for management. Liaise with programs, finance, and administration teams to ensure coordinated procurement efforts. Support procurement-related components of donor proposals and reports when needed.
Education: A Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field. Years of Related Experience: At least 3 years of progressively responsible experience in a procurement or supply chain management, preferably in an NGO setting.
JOB-6892fc48df4ee
Vacancy title:
Procurement Coordinator
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Transportation & Logistics]
Jobs at:
Habitat for Humanity
Deadline of this Job:
Friday, August 22 2025
Duty Station:
Plot 1026, Lukadde Road, Kira Ward, P.O. Box 163027 | kampala | Kampala | Uganda
Summary
Date Posted: Wednesday, August 6 2025, Base Salary: Not Disclosed
Similar Jobs in Uganda
Learn more about Habitat for Humanity
Habitat for Humanity jobs in Uganda
JOB DETAILS:
Position Summary:
The Procurement Coordinator will be responsible for managing the procurement function to ensure efficient acquisition of goods, works, and services in line with Habitat for Humanity Uganda’s policies and donor requirements. The role ensures that procurement processes are timely, transparent, compliant, and provide value for money.
Essential Duties and Responsibilities:
Procurement Planning & Sourcing
- Coordinate annual and project-based procurement planning in collaboration with departments.
- Prepare and manage Requests for Quotations (RFQs), bid analyses, and purchase orders in accordance with HFHU policies.
- Maintain a pre-qualified supplier database and regularly update supplier profiles.
Procurement Operations & Contract Management
- Ensure timely procurement of goods, works, and services based on approved requests.
- Monitor supplier performance, manage purchase contracts, and ensure quality compliance.
- Follow up with vendors to ensure prompt delivery and resolve procurement-related queries.
Compliance & Documentation
- Ensure all procurement processes and documentation comply with internal controls and donor guidelines.
- Maintain accurate procurement records and ensure complete procurement files for all transactions.
- Participate in internal audits and provide necessary documentation and clarifications.
Vendor & Market Engagement
- Engage with suppliers to obtain competitive pricing and build positive vendor relationships.
- Support price negotiations and maintain transparent communication with service providers.
- Participate in supplier evaluations and vendor debriefings as needed.
Reporting & Coordination
- Prepare periodic procurement reports and status updates for management.
- Liaise with programs, finance, and administration teams to ensure coordinated procurement efforts.
- Support procurement-related components of donor proposals and reports when needed.
Minimum:
- Education: A Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Years of Related Experience: At least 3 years of progressively responsible experience in a procurement or supply chain management, preferably in an NGO setting.
Qualifications:
Preferred – in addition to minimum:
- Membership in a professional body such as CIPS is an added advantage.
- Experience in managing donor-funded procurement processes is highly desirable.
Required Knowledge & Expertise
- Solid knowledge of procurement policies, procedures, and best practices.
- Understanding of value-for-money principles and vendor relationship management.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Strong analytical and negotiation skills.
- Ability to manage multiple tasks, prioritize, and meet deadlines.
- Excellent interpersonal and communication skills.
- Strong attention to detail and ability to maintain compliance with policies
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
All Jobs | QUICK ALERT SUBSCRIPTION
