Executive Secretary
2025-09-11T05:47:11+00:00
Donswift Company Ltd
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_5384/logo/Donswift.jpeg
https://donswift.co.ug/
FULL_TIME
kampala
Kampala
00256
Uganda
Human Services
Admin & Office
2025-09-22T17:00:00+00:00
Uganda
8
Description
Donswift Company is hiring an Executive Secretary to provide high-level administrative support, ensuring efficient operation of the organization, including coordination of meetings, events, and documentation management.
- Administrative Coordination:
- Manage and streamline all administrative procedures within the organization, ensuring smooth day-to-day operations.
- Coordinate logistics for all Board meetings, AGM, workshops, conferences, and special events, ensuring efficient planning, execution, and follow-up.
- Documentation and Records Management:
- Maintain comprehensive and organized records of all meetings, including accurate minutes, attendance records, and action points with follow-up responsibilities clearly outlined.
- Develop and maintain an efficient documentation and filing system, ensuring ease of access and confidentiality as required.
- Membership Support and Communication:
- Act as the primary point of contact for organization members of the organisation, efficiently handling inquiries, correspondence, and providing timely updates.
- Coordinate the onboarding process for new members, providing necessary documentation and orientation to organizational policies and benefits.
- Compliance and Governance Support:
- Assist the Executive Director in ensuring compliance with governance requirements, preparing documentation for regulatory submissions, reports, and audits.
- Track compliance deadlines, reporting schedules, and liaise proactively with stakeholders to ensure all obligations are met timely.
- Support to Executive Leadership:
- Provide administrative support to the Executive Director and Chairperson, including scheduling meetings, managing appointments, preparing reports, presentations, and correspondence.
Requirements:
- Bachelor’s degree in Business Administration, Management, or related field.
- Minimum 3 years of experience in administrative or executive support roles.
- Excellent organizational, communication, and interpersonal skills.
Administrative Coordination: Manage and streamline all administrative procedures within the organization, ensuring smooth day-to-day operations. Coordinate logistics for all Board meetings, AGM, workshops, conferences, and special events, ensuring efficient planning, execution, and follow-up. Documentation and Records Management: Maintain comprehensive and organized records of all meetings, including accurate minutes, attendance records, and action points with follow-up responsibilities clearly outlined. Develop and maintain an efficient documentation and filing system, ensuring ease of access and confidentiality as required. Membership Support and Communication: Act as the primary point of contact for organization members of the organisation, efficiently handling inquiries, correspondence, and providing timely updates. Coordinate the onboarding process for new members, providing necessary documentation and orientation to organizational policies and benefits. Compliance and Governance Support: Assist the Executive Director in ensuring compliance with governance requirements, preparing documentation for regulatory submissions, reports, and audits. Track compliance deadlines, reporting schedules, and liaise proactively with stakeholders to ensure all obligations are met timely. Support to Executive Leadership: Provide administrative support to the Executive Director and Chairperson, including scheduling meetings, managing appointments, preparing reports, presentations, and correspondence.
Bachelor’s degree in Business Administration, Management, or related field. Minimum 3 years of experience in administrative or executive support roles. Excellent organizational, communication, and interpersonal skills.
JOB-68c2625f801f6
Vacancy title:
Executive Secretary
[Type: FULL_TIME, Industry: Human Services, Category: Admin & Office]
Jobs at:
Donswift Company Ltd
Deadline of this Job:
Monday, September 22 2025
Duty Station:
kampala | Kampala | Uganda
Summary
Date Posted: Thursday, September 11 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Description
Donswift Company is hiring an Executive Secretary to provide high-level administrative support, ensuring efficient operation of the organization, including coordination of meetings, events, and documentation management.
- Administrative Coordination:
- Manage and streamline all administrative procedures within the organization, ensuring smooth day-to-day operations.
- Coordinate logistics for all Board meetings, AGM, workshops, conferences, and special events, ensuring efficient planning, execution, and follow-up.
- Documentation and Records Management:
- Maintain comprehensive and organized records of all meetings, including accurate minutes, attendance records, and action points with follow-up responsibilities clearly outlined.
- Develop and maintain an efficient documentation and filing system, ensuring ease of access and confidentiality as required.
- Membership Support and Communication:
- Act as the primary point of contact for organization members of the organisation, efficiently handling inquiries, correspondence, and providing timely updates.
- Coordinate the onboarding process for new members, providing necessary documentation and orientation to organizational policies and benefits.
- Compliance and Governance Support:
- Assist the Executive Director in ensuring compliance with governance requirements, preparing documentation for regulatory submissions, reports, and audits.
- Track compliance deadlines, reporting schedules, and liaise proactively with stakeholders to ensure all obligations are met timely.
- Support to Executive Leadership:
- Provide administrative support to the Executive Director and Chairperson, including scheduling meetings, managing appointments, preparing reports, presentations, and correspondence.
Requirements:
- Bachelor’s degree in Business Administration, Management, or related field.
- Minimum 3 years of experience in administrative or executive support roles.
- Excellent organizational, communication, and interpersonal skills.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
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