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Nile Basin Initiative (NBI) is an intergovernmental partnership established on 22nd February 1999 by Riparian States of the Nile Basin comprising Burundi, Democratic Republic of Congo, Egypt, Ethiopia, Kenya, Rwanda, South Sudan, Sudan, Tanzania, and Uganda. The NBI Secretariat which is based in Entebbe, Uganda has received funds from Member States, Development Partners and intends to apply part of the proceeds towards the cost of Consulting Services, Goods, Works and Non-Consulting Services to be procured during the 2 financial years (2026/2027 & 2027/2028).
Nile Basin Initiative Secretariat now invites suitably qualified and interested Suppliers and Service Providers to submit applications for prequalification for the supply of goods, works and services listed below;
| CATEGORY 1: | GOODS |
|---|---|
| CODE | ITEM |
| NBI/SPLS/PQ/25-26/01 | Assorted Office Stationery & Supplies |
| NBI/SPLS/PQ/25-26/02 | IT Equipment: Computer Hardware, Consumables & Accessories (Desktops, Laptops, Projectors, AV Equipment, tablets etc) |
| NBI/SPLS/PQ/25-26/03 | Office Equipment A: Photocopiers, Scanners, Plotters, Printers, their consumables and accessories |
| NBI/SPLS/PQ/25-26/04 | Office Equipment B: PABX, Telephones & Video conferencing equipment |
| NBI/SPLS/PQ/25-26/05 | Supply of branded safety gears |
| NBI/SPLS/PQ/25-26/06 | Motor Vehicle Tyres and Batteries |
| NBI/SPLS/PQ/25-26/07 | Office Furniture & Fittings and Curtain / Blinds |
| NBI/SPLS/PQ/25-26/08 | Supply of Air Conditioners, their Accessories and consumables |
| NBI/SPLS/PQ/25-26/09 | Supply & Installation of Solar Lighting System |
| NBI/SPLS/PQ/25-26/10 | Supply and Servicing of Security Systems (CCTV, Access Control e.t.c) |
| NBI/SPLS/PQ/25-26/11 | Supply of Computer Software and Licenses |
| NBI/SPLS/PQ/25-26/12 | Supply & Installation of Network & datacenter Equipment |
| NBI/SPLS/PQ/25-26/13 | Supply of toner Cartridges (original suppliers with manufacturer authorization) |
| NBI/SPLS/PQ/25-26/15 | Supply & maintenance of Power backup systems, solar equipment & their consumables |
| CATEGORY 2: | SERVICES | |
|---|---|---|
| CODE | ITEM | |
| NBI/SRVCS/PQ/25-26/01 | Air Ticketing Service | |
| NBI/SRVCS/PQ/25-26/02 | Security Service | |
| NBI/SRVCS/PQ/25-26/03 | Cleaning Service | |
| NBI/SRVCS/PQ/25-26/04 | Insurance: | |
| i. Annual Medical Cover & Workman Compensation | ||
| ii. Comprehensive Vehicle Cover | ||
| iii. Office Equipment, Furniture & Fixtures, Land and Buildings | ||
| iv. Annual Travel Cover | ||
| NBI/SRVCS/PQ/25-26/05 | Printing Services | |
| NBI/SRVCS/PQ/25-26/06 | Individual Graphic Designers | |
| NBI/SRVCS/PQ/25-26/07 | Repair & Maintenance of Office Equipment: Computers, Photocopiers, Printers, Scanners etc. | |
| NBI/SRVCS/PQ/25-26/08 | Vehicle Repairs & Maintenance | |
| Servicing & Maintenance of Air Conditioners | ||
| NBI/SRVCS/PQ/25-26/09 | Catering Services | |
| NBI/SRVCS/PQ/25-26/10 | Clearing & Forwarding | |
| NBI/SRVCS/PQ/25-26/11 | Courier and Postage services | |
| NBI/SRVCS/PQ/25-26/12 | Surveying & Valuation Services | |
| NBI/SRVCS/PQ/25-26/13 | Engraving, Signage & Embossing Services | |
| 14 | NBI/SRVCS/PQ/25-26/14 | Fumigation Service |
| 15 | NBI/SRVCS/PQ/25-26/15 | Gardening Services |
| 16 | NBI/SRVCS/PQ/25-26/16 | Hotel Services |
| i. Conference facillities | ||
| ii. Outside Catering | ||
| 17 | NBI/SRVCS/PQ/25-26/17 | Event Management Services |
| 18 | NBI/SRVCS/PQ/25-26/18 | Vehicle Hire & Transport Services |
| 19 | NBI/SRVCS/PQ/25-26/19 | Documentary & Filming Services |
| 20 | NBI/SRVCS/PQ/25-26/20 | Print and Supply of Branded Promotional Materials |
| 21 | NBI/SRVCS/PQ/25-26/21 | IT Networking ( cabling, fault tracing , configuration) Ethernet & fibre |
| 22 | NBI/SRVCS/PQ/25-26/22 | Virtual Meeting services & Livestreaming providers |
CATEGORY 3: INDIVIDUAL CONSULTANTS
| CODE | ITEM |
|---|---|
| 1. | NBI/CON/PQ/25-26/001 Graphic Designer |
| 2. | NBI/CON/PQ/25-26/002 Technical Editor |
| 3. | NBI/CON/PQ/25-26/003 Simultaneous French / English / French interpreters |
| 4. | NBI/CON/PQ/25-26/004 English / French / English Document Translator |
| 5. | NBI/CON/PQ/25-26/004 Arabic / English / Arabic Translators |
CATEGORY 4: WORKS
| CODE | ITEM |
|---|---|
| 1. | NBI/WRKS / PQ/25-26/001 Provision of electrical works and installation |
| 2. | NBI/WRKS / PQ/25-26/002 Provision of plumbing works |
| 3. | NBI/WRKS / PQ/25-26/003 Provision of mechanical works |
| 4. | NBI/WRKS / PQ/25-26/004 Civil works |
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Interested eligible suppliers and service providers may obtain further information required from the Procurement Office at the address given below from 9:00 a.m – 4.00 p.m., dating from 30th March – 23rd April 2026.
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Prequalification applications must be delivered in 4 copies (1 original and 3 copies) to the address below not later than 11.00a.m, on 24th April 2026. The evaluation process will be thereafter.
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Documents shall be delivered to:
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Executive Director, Nile Basin Initiative
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Attn: Procurement Officer
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Plot 12, Mpigi Road,
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P.O Box 192, Entebbe-Uganda
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Room No. B-08
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Please check the detailed Evaluation Criteria for pre-qualification on the Nile Basin Initiative website www.nilebasin.org under Opportunities / Tenders.
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The planned procurement schedule is as follows:
| Activity | Date |
|---|---|
| a. Publish bid notice | 26 March, 2026 |
| b. Bid closing date | 24th April, 2026 |
| c. Evaluation process | 28th April– 15th May, 2026 |
| d. Display and communication of best evaluated bidder notice | 20th May, 2026 |
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