Associate Director, Program Management
2025-09-16T09:13:53+00:00
FHI 360
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FULL_TIME
kampala
Kampala
00256
Uganda
Nonprofit, and NGO
Management
2025-09-28T17:00:00+00:00
Uganda
8
Job Summary:
The Associate Director - Program Management, will lead program management support for project implementation. S/he will provide oversight and quality assurance for project start-up, field-level implementation and monitoring, reporting, budget management and tracking tasks in close collaboration with technical, finance and operations staff. S/he will ensure an efficient and successful subgrant management process and will ensure compliance with internal and external regulations, including adherence to budget, scope, and schedule requirements of the project.
Responsibilities
- Provide support to program management including development of annual workplans, ensuring smooth program implementation, track performance against project timelines, budget, objectives, and deliverables.
- Serve as a point of contact and interact independently with project colleagues using good judgment to monitor and address issues in a timely manner, and keeping senior project management apprised of activity progress.
- Coordinate routine and adhoc internal project management meetings, and proactively follow up with various managers to ensure actions agreed upon are accomplished.
- Provide support to the Project Director and HQ backstop to ensure that donor and HQ requests are appropriately responded to and deliverables duly submitted.
- Constantly troubleshoot, identify and elevate project implementation and management emerging issues to Project Director, Technical Director(s), and Director for Finance and Administration, as appropriate.
- Closely work with the Technical and Finance & Administration Directors and their teams to ensure an efficient and effective system for administration and management of sub-grants, including tracking sub-grant program deliverables.
- Assist project teams in planning and implementing capacity strengthening activities with grantees, as appropriate, and monitoring and reporting progress.
- Assist with the preparation of project deliverables (including reports, etc.) and documenting program activities.
- Proactively build and maintain a collaborative internal working relationship between operations, finance and program teams to ensure that logistics support tasks (payments for allowances and sub-grants) are seamless and fast.
- Maintain and update project tracking sheets for deliverables, sub-grants, budget analysis, and tracking dashboards and meeting notes, as well as maintaining relevant project files.
Applied Knowledge & Skills
- Effective knowledge of design, implementation, and management of multisector/international development programs funded by US government or other donors.
- Knowledge of donor planning and report systems.
- Highly proficient with MS Project, and the Microsoft suite of programs (Word, Excel, PowerPoint, Outlook, Visio).
- Excellent oral and written communication skills.
- Demonstrated analytical and problem solving skills.
- Ability to motivate, influence and work well with others
Problem Solving & Impact
- Solid operational and tactical decision maker with the ability to handle unforeseen issues.
- Decisions and actions have minimal to moderate implications with costs and short-term goals of management and the operations of an area within the department.
- Problems encountered are often minimal to moderate; narrowly defined and require basic approaches to resolve them.
Qualifications and Experience
- A master’s degree in management or public health or its equivalent - Knowledge/Information Services, Communications, Education, Environment, Health, Behavioural, Life/Social Sciences, International Development, Human Development or Related Field.
- Project Management (PM) Certification is of added advantage.
- Minimum of 10 years’ experience with program management (including 3+ years of line management experience), cross-cultural communications, US Government rules and regulations.
- Articulate and professional, able to communicate clearly and positively with clients and staff.
- Must be able to read, write, and speak fluent English
- Prior team lead experience and supervisory experience required
- Proven ability in smoothly working with and navigating work environments with multi-dimensional teams
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Provide support to program management including development of annual workplans, ensuring smooth program implementation, track performance against project timelines, budget, objectives, and deliverables. Serve as a point of contact and interact independently with project colleagues using good judgment to monitor and address issues in a timely manner, and keeping senior project management apprised of activity progress. Coordinate routine and adhoc internal project management meetings, and proactively follow up with various managers to ensure actions agreed upon are accomplished. Provide support to the Project Director and HQ backstop to ensure that donor and HQ requests are appropriately responded to and deliverables duly submitted. Constantly troubleshoot, identify and elevate project implementation and management emerging issues to Project Director, Technical Director(s), and Director for Finance and Administration, as appropriate. Closely work with the Technical and Finance & Administration Directors and their teams to ensure an efficient and effective system for administration and management of sub-grants, including tracking sub-grant program deliverables. Assist project teams in planning and implementing capacity strengthening activities with grantees, as appropriate, and monitoring and reporting progress. Assist with the preparation of project deliverables (including reports, etc.) and documenting program activities. Proactively build and maintain a collaborative internal working relationship between operations, finance and program teams to ensure that logistics support tasks (payments for allowances and sub-grants) are seamless and fast. Maintain and update project tracking sheets for deliverables, sub-grants, budget analysis, and tracking dashboards and meeting notes, as well as maintaining relevant project files.
A master’s degree in management or public health or its equivalent - Knowledge/Information Services, Communications, Education, Environment, Health, Behavioural, Life/Social Sciences, International Development, Human Development or Related Field. Project Management (PM) Certification is of added advantage. Minimum of 10 years’ experience with program management (including 3+ years of line management experience), cross-cultural communications, US Government rules and regulations. Articulate and professional, able to communicate clearly and positively with clients and staff. Must be able to read, write, and speak fluent English Prior team lead experience and supervisory experience required Proven ability in smoothly working with and navigating work environments with multi-dimensional teams
JOB-68c92a5105540
Vacancy title:
Associate Director, Program Management
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Management]
Jobs at:
FHI 360
Deadline of this Job:
Sunday, September 28 2025
Duty Station:
kampala | Kampala | Uganda
Summary
Date Posted: Tuesday, September 16 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Summary:
The Associate Director - Program Management, will lead program management support for project implementation. S/he will provide oversight and quality assurance for project start-up, field-level implementation and monitoring, reporting, budget management and tracking tasks in close collaboration with technical, finance and operations staff. S/he will ensure an efficient and successful subgrant management process and will ensure compliance with internal and external regulations, including adherence to budget, scope, and schedule requirements of the project.
Responsibilities
- Provide support to program management including development of annual workplans, ensuring smooth program implementation, track performance against project timelines, budget, objectives, and deliverables.
- Serve as a point of contact and interact independently with project colleagues using good judgment to monitor and address issues in a timely manner, and keeping senior project management apprised of activity progress.
- Coordinate routine and adhoc internal project management meetings, and proactively follow up with various managers to ensure actions agreed upon are accomplished.
- Provide support to the Project Director and HQ backstop to ensure that donor and HQ requests are appropriately responded to and deliverables duly submitted.
- Constantly troubleshoot, identify and elevate project implementation and management emerging issues to Project Director, Technical Director(s), and Director for Finance and Administration, as appropriate.
- Closely work with the Technical and Finance & Administration Directors and their teams to ensure an efficient and effective system for administration and management of sub-grants, including tracking sub-grant program deliverables.
- Assist project teams in planning and implementing capacity strengthening activities with grantees, as appropriate, and monitoring and reporting progress.
- Assist with the preparation of project deliverables (including reports, etc.) and documenting program activities.
- Proactively build and maintain a collaborative internal working relationship between operations, finance and program teams to ensure that logistics support tasks (payments for allowances and sub-grants) are seamless and fast.
- Maintain and update project tracking sheets for deliverables, sub-grants, budget analysis, and tracking dashboards and meeting notes, as well as maintaining relevant project files.
Applied Knowledge & Skills
- Effective knowledge of design, implementation, and management of multisector/international development programs funded by US government or other donors.
- Knowledge of donor planning and report systems.
- Highly proficient with MS Project, and the Microsoft suite of programs (Word, Excel, PowerPoint, Outlook, Visio).
- Excellent oral and written communication skills.
- Demonstrated analytical and problem solving skills.
- Ability to motivate, influence and work well with others
Problem Solving & Impact
- Solid operational and tactical decision maker with the ability to handle unforeseen issues.
- Decisions and actions have minimal to moderate implications with costs and short-term goals of management and the operations of an area within the department.
- Problems encountered are often minimal to moderate; narrowly defined and require basic approaches to resolve them.
Qualifications and Experience
- A master’s degree in management or public health or its equivalent - Knowledge/Information Services, Communications, Education, Environment, Health, Behavioural, Life/Social Sciences, International Development, Human Development or Related Field.
- Project Management (PM) Certification is of added advantage.
- Minimum of 10 years’ experience with program management (including 3+ years of line management experience), cross-cultural communications, US Government rules and regulations.
- Articulate and professional, able to communicate clearly and positively with clients and staff.
- Must be able to read, write, and speak fluent English
- Prior team lead experience and supervisory experience required
- Proven ability in smoothly working with and navigating work environments with multi-dimensional teams
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Work Hours: 8
Experience in Months: 120
Level of Education: postgraduate degree
Job application procedure
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