Purpose of the Job

To provide efficient, effective and timely secretariat services to the University Council and its Committees.

Qualifications or requirements (e.g., education, skills)

• A Masters in Either Public Policy and Administration, Business Administration, Law or Development Studies or any relevant field from a recognized institution.
• An honours bachelor's degree in Public Policy and Administration, Business Administration, Law, Development Studies or any relevant field from a recognized institution.
• Administrative Officer's Law Course Certificate.
• Should have excellent and demonstrable drafting and writing skills.
• Should have good leadership, interpersonal, negotiation and communication skills.
• Should be a person of high integrity
• Should not be above 45 years of age at the time of application.

Experience needed

• Should have at least five (9) years' experience in Administration, three (3) of which should have been served at the level of Senior Administrative Officer or equivalent level in a reputable organization.

• Liaising with the Deputy University Secretary for the organization of meetings of Council and Council Committees.
• Preparing and circulating working papers, agenda and minutes of meetings of Council and Council Committees.
• Writing Minutes of Council and Council Committees and decisions as directed by the Deputy University Secretary.
• Following up actions on the decisions made by Council and Council Committees and reporting on their implementation.
• Filing and updating records of the minutes of Council and Council Committee meetings and Council decisions in the minute book.
• Monitoring, evaluating and reporting to the Deputy University Secretary on the performance of outsourced administrative service providers to the University.
• Coordinating the procurement, provision, proper use and maintenance of common user facilities and services.
• Participating in the organization of university events and ceremonies.
• Prepares speeches as assigned.
• Performing any other duties that may be assigned from time to time.

• Excellent and demonstrable drafting and writing skills.
• Good leadership, interpersonal, negotiation and communication skills.

• A Masters in Either Public Policy and Administration, Business Administration, Law or Development Studies or any relevant field from a recognized institution.
• An honours bachelor's degree in Public Policy and Administration, Business Administration, Law, Development Studies or any relevant field from a recognized institution.
• Administrative Officer's Law Course Certificate.