Description

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations.

POSITION: REGIONAL COORDINATOR

LOCATION: SOROTI REGIONAL OFFICE

Job Purpose

Reporting to the Technical Director, the coordinator will act as the primary liaison between regional teams and the central management, aligning regional implementation with the strategic objectives.

Key Performance Areas:

Management and Coordination

• Coordinate regional office team and operations – ensuring smooth operations at the regional office and in all districts of operation.
• Apply leadership and line management of regional staff, ensuring staff onboarding and orientation, presence on duty, leave planning in collaboration with human resource guidelines.
• Ensuring availability of logistics and resources for use by the regional team.
• Ensure compliance by all staff to Pathfinder, consortium partner and donor requirements.

Program Leadership

Oversee regional level work planning, program implementation, monitoring and reporting. Including activities as listed in the master workplan, including but not limited to health systems strengthening, joint district planning, support supervision, capacity building/ mentorship, SBC and community engagement. This will be achieved through:

• Regular engagement of district and regional office-based program teams to agree plans of action.
• Regular follow up on status of implementation
• Innovatively instituting controls and checks to ensure implementation is happening.
• Active participation, supervision and coordination of activities across all components.
• Oversee the program coordination with district health teams in all districts of operation, creating and nurturing fruitful relationships with the district leadership; actively participating in district activities such as support supervision, joint planning, outreaches and community engagements, etc.

Supply Chain coordination

Working closely with the Supply Chain Advisor, and Service delivery and supply chain officers, coordinate between national level, district and health facilities to ensure close monitoring, reporting and replenishment of the whole range of supplies for non-interrupted service delivery.

Financial Management

• Oversee the regional level budgeting and expenditure, keeping track real time of all expenditure, and running biweekly budget versus actual reports to the Finance Manager.
• Work closely with the regional program and finance team to ensure timely, accurate processing of field payments. This will include making verification calls to all recipients to minimize financial loss.

Program Monitoring, Evaluation and Reporting

• Coordinate with MEL for timely and accurate compilation of data from implementation sites; weekly, monthly and quarterly as guided by program leadership.
• Innovatively establish a system for reporting back on performance by the field teams on a weekly or biweekly basis.
• Liaise with and coordinate program and community teams to ensure the integration of cross-cutting equity themes such as adolescents and youth, refugees, disability, gender, etc., as well as accurate data capture and collection on these.
• Prepare timely and high-quality reports on program implementation & forward the same to the Supervisor. Provide other information on program implementation as may be requested by the donor, the steering committee, etc.
• Engaging the regional MEL Officers to strengthen monitoring of program activities in the assigned region (project indicators quality control of FP/MCH)

Minimally Required Job-Specific Competencies

• Medical degree [BSc Nursing, or MBChB] or related field.
• Masters degree in Public Health.
• 8 years of experience working with the national health system and at district level. At least 5 years on a donor funded project.
• Demonstrable collaborative approach including working with Government officials with good negotiation skills, diplomacy and tact.
• Strong coordination, teamwork, collaboration, and conflict resolution skills.
• Familiarity with FCDO regulations and compliance requirements is a plus.
• Program Management: Experience in program management and administration, financial management, award compliance and sub award management, and tracking activity performance and costs.
• Leadership: Demonstrated leadership skills in working collaboratively with other donors, host country institutions, and international organizations.
• Relationship Building: Demonstrated depth and breadth of relevant technical expertise and experience, interpersonal skills and professional relationships.
• Management and Supervision: Proven ability to lead, manage, and develop direct reports within a matrix culture.
• Operations and Financial Management: Deep knowledge of operations and financial management on a donor funded project.

Minimum Attributes

• Team Building: Promoting collaboration, motivation, and teamwork within the organization.
• Languages: Proven writing and speaking skills using English.
• Communication and Influencing Skills: Proven ability to influence others through diplomacy and proven oral and written communication skills.
• Passion for Sexual and Reproductive Health: Demonstrated commitment to human rights, family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful practices.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to thrive in a matrix organization, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Record-Keeping: Maintaining detailed employee records, benefits, performance, and other HR documentation.
• Confidentiality: Handling confidential information such as personal employee data, salaries, and disciplinary actions responsibly.
• Software Applications: Advanced knowledge of MS Office products, including MS Word, Excel, Outlook, PowerPoint, and SharePoint.
• Passion for SRHR: Commitment to family planning, reproductive health services, gender, maternal - child health services, and eradication of harmful traditional practices.
• Self-Leadership: Must be organized, dependable, results oriented and able to work independently and achieve results, with very minimal supervision.

• Coordinate regional office team and operations – ensuring smooth operations at the regional office and in all districts of operation.
• Apply leadership and line management of regional staff, ensuring staff onboarding and orientation, presence on duty, leave planning in collaboration with human resource guidelines.
• Ensuring availability of logistics and resources for use by the regional team.
• Ensure compliance by all staff to Pathfinder, consortium partner and donor requirements.
• Oversee regional level work planning, program implementation, monitoring and reporting. Including activities as listed in the master workplan, including but not limited to health systems strengthening, joint district planning, support supervision, capacity building/ mentorship, SBC and community engagement.
• Regular engagement of district and regional office-based program teams to agree plans of action.
• Regular follow up on status of implementation
• Innovatively instituting controls and checks to ensure implementation is happening.
• Active participation, supervision and coordination of activities across all components.
• Oversee the program coordination with district health teams in all districts of operation, creating and nurturing fruitful relationships with the district leadership; actively participating in district activities such as support supervision, joint planning, outreaches and community engagements, etc.
• Working closely with the Supply Chain Advisor, and Service delivery and supply chain officers, coordinate between national level, district and health facilities to ensure close monitoring, reporting and replenishment of the whole range of supplies for non-interrupted service delivery.
• Oversee the regional level budgeting and expenditure, keeping track real time of all expenditure, and running biweekly budget versus actual reports to the Finance Manager.
• Work closely with the regional program and finance team to ensure timely, accurate processing of field payments. This will include making verification calls to all recipients to minimize financial loss.
• Coordinate with MEL for timely and accurate compilation of data from implementation sites; weekly, monthly and quarterly as guided by program leadership.
• Innovatively establish a system for reporting back on performance by the field teams on a weekly or biweekly basis.
• Liaise with and coordinate program and community teams to ensure the integration of cross-cutting equity themes such as adolescents and youth, refugees, disability, gender, etc., as well as accurate data capture and collection on these.
• Prepare timely and high-quality reports on program implementation & forward the same to the Supervisor. Provide other information on program implementation as may be requested by the donor, the steering committee, etc.
• Engaging the regional MEL Officers to strengthen monitoring of program activities in the assigned region (project indicators quality control of FP/MCH)

• Demonstrable collaborative approach including working with Government officials with good negotiation skills, diplomacy and tact.
• Strong coordination, teamwork, collaboration, and conflict resolution skills.
• Program Management: Experience in program management and administration, financial management, award compliance and sub award management, and tracking activity performance and costs.
• Leadership: Demonstrated leadership skills in working collaboratively with other donors, host country institutions, and international organizations.
• Relationship Building: Demonstrated depth and breadth of relevant technical expertise and experience, interpersonal skills and professional relationships.
• Management and Supervision: Proven ability to lead, manage, and develop direct reports within a matrix culture.
• Operations and Financial Management: Deep knowledge of operations and financial management on a donor funded project.
• Team Building: Promoting collaboration, motivation, and teamwork within the organization.
• Proven writing and speaking skills using English.
• Communication and Influencing Skills: Proven ability to influence others through diplomacy and proven oral and written communication skills.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to thrive in a matrix organization, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Record-Keeping: Maintaining detailed employee records, benefits, performance, and other HR documentation.
• Confidentiality: Handling confidential information such as personal employee data, salaries, and disciplinary actions responsibly.
• Advanced knowledge of MS Office products, including MS Word, Excel, Outlook, PowerPoint, and SharePoint.
• Self-Leadership: Must be organized, dependable, results oriented and able to work independently and achieve results, with very minimal supervision.

• Medical degree [BSc Nursing, or MBChB] or related field.
• Masters degree in Public Health.
• 8 years of experience working with the national health system and at district level.
• At least 5 years on a donor funded project.
• Familiarity with FCDO regulations and compliance requirements is a plus.