Procurement Specialist – Lab
2025-06-17T08:47:51+00:00
Chemonics International Inc
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https://chemonics.com/
FULL_TIME
Kampala
Kampala
00256
Uganda
Consulting
Transportation & Logistics
2025-06-23T17:00:00+00:00
Uganda
8
Project Name: Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM)
Background
The purpose of the Global Health Supply Chain– Procurement and Supply Management (GHSC-PSM)
Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), and President’s Malaria Initiative (PMI). In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.
At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:
• Global Commodity Procurement and Logistics
• Global Collaboration to Improve Availability of Health Commodities
Purpose
The Procurement Specialist–Lab is part of the team responsible for procuring all laboratory commodities under the Decentralized Procurement (DCP) mechanism, as well as through international procurement via the GHSC-PSM Global Supply Chain team. S/he works with various stakeholders to support procurement efforts through active participation in forecasting, supply planning, and monitoring the consumption and use of lab commodities.
Principal Duties and Responsibilities
• Serve as the point of contact for sourcing of the lab commodities and monitoring the progress of order fulfillment
• Work closely with Procurement Advisor-Lab and the DCP ISC manager to ensure that all orders are followed during procurement and that documentation files are up to date as per the SOPs
• Achieve at least 80% on-time delivery (OTD) and on-time delivery in full (OTIF) by managing the progress of orders for products funded under the specific task order from the point of intent to request by the USAID Mission in country through delivery of the product to the country. Order management activities include directing a team to:
o Ensure viability and accuracy of delivery and financial commitments that are being made by GHSC-PSM
o Follow established protocols and seek necessary internal (Finance, Risk) and external approvals (USAID)
o Track and conduct analyses of cycle times, sources of risks to signed and unsigned request orders, and proposed solutions, communicating problems and progress to the Procurement Advisor and DCP ISC Manager
o Liaise with GHSC-QA or FHI360 to ensure products are tested as required and are of acceptable standards
o Monitor orders/POs to ensure that the supplier fulfills commitments as per negotiated contracts
o Work with the Deliver/Return team to ensure products are delivered based on committed dates
• Utilize program procurement tools (ARTMIS) and tools to ensure timely and accurate placing of orders for laboratory commodities
• Work with procurement Advisor-Lab to establish and implement Decentralized Procurement strategies for the PSM Uganda Program
• Participate in regular review and update of supply plans for laboratory commodities and work closely with Quantification Procurement Planning Unit (QPPU) to ensure accurate supply plans are shared in a timely manner
• Build, strengthen and maintain relationships with local and international suppliers
• Provide timely notifications of expected shipments for each month/quarter to supply chain stakeholders (QPPU, and Joint Medical Stores) to ensure the warehouse is prepared to receive incoming commodities
• Regular verification of GHSC-PSM procured stock at central warehouse and service delivery points (SDPs)
• Provide regular reports on activities carried out, including monthly and quarterly progress reports
• Carry out additional responsibilities as may be assigned from time to time by the Procurement Advisor-Lab
Qualifications
• Bachelor’s degree in medical laboratory science required
• Master’s or other advanced degree in the relevant field is an added advantage
• Minimum (3) years of laboratory commodities supply chain management experience (Forecasting, supply planning, procurement)
• Knowledge of USAID funding and its contractual and reporting requirements preferred
• Experience managing USAID-funded health programs strongly preferred
• Prior experience with GHSC-PSM preferred
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Knowledge of distribution operating systems, logistics and program procurement required
• Excellent problem solving and decision-making skills
• Experience using program information systems
• Strong verbal and written communication skills in English.
Level of Effort and Location
This long-term position will be based in Kampala, Uganda with intermittent travel throughout the country, as needed.
Supervision
The Procurement Specialist-Lab will report to the GHSC-PSM Procurement Advisor-Lab or his/her designee.
Principal Duties and Responsibilities • Work closely with the Country Director to develop a plan for GHSC-PSM support towards strengthening the health commodities supply chain system. S/he will oversee and coordinate the implementation of the plan through a team of technical Advisors Manage relationships and oversee contractual performance of all technical vendor and warehousing and distribution provider related to the project- supported supply chain • Oversee management of the project – supported supply chain for health commodities to increase availability and access to life saving health commodities, ensuring proper storage, quality assurance, and their timely distribution to avert or eliminate stock-outs and reduce inefficiencies • Monitor facility-level commodity orders via approved digital systems, ensuring accountability for USG-funded deliveries, enabling redistribution to prevent stockouts, and supporting planning, budgeting, and ordering at health facilities • Provide expert support for the NMS’s ERP system for managing health commodity logistics • Strengthen central level warehousing and distribution planning capacity of central and regional levels to supervise lower-level supply chain through regular supervision visits to lower levels, annual peer review meetings among supply chain actors, and regular reports to be shared with relevant stakeholders • Support the warehouses (JMS and NMS in analyzing efficiency and effectiveness of their operations Work with warehouses to plan and implement process improvements to reduce cost and decreases delivery time along the supply chain • Train, mentor, and manage the performance of assigned logistics, procurement, and systems strengthening staff • Provide oversight for conducting assessments as necessary to understand storage capacity requirements at various levels in the supply chain • Provide oversight of supply chain data analytics, data monitoring and commodity surveillance at subnational levels • Provide the necessary oversight and technical guidance required to develop and implement modalities for tracking availability and movement of program commodities in and out of the Joint Medical Stores (JMS), National Medical Store (NMS), and other warehouses as required by program implementation (especially eLMIS and ERP systems) • Supervise systems support project personnel, including subnational support team members • Exhibit Chemonics values and build a culture of “living our values” within the team • Other duties as assigned by supervisor
Qualifications • Bachelor’s degree in medical laboratory science required • Master’s or other advanced degree in the relevant field is an added advantage • Minimum (3) years of laboratory commodities supply chain management experience (Forecasting, supply planning, procurement) • Knowledge of USAID funding and its contractual and reporting requirements preferred • Experience managing USAID-funded health programs strongly preferred • Prior experience with GHSC-PSM preferred • Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) • Knowledge of distribution operating systems, logistics and program procurement required • Excellent problem solving and decision-making skills • Experience using program information systems • Strong verbal and written communication skills in English.
JOB-68512bb70e2d1
Vacancy title:
Procurement Specialist – Lab
[Type: FULL_TIME, Industry: Consulting, Category: Transportation & Logistics]
Jobs at:
Chemonics International Inc
Deadline of this Job:
Monday, June 23 2025
Duty Station:
Kampala | Kampala | Uganda
Summary
Date Posted: Tuesday, June 17 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Project Name: Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM)
Background
The purpose of the Global Health Supply Chain– Procurement and Supply Management (GHSC-PSM)
Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), and President’s Malaria Initiative (PMI). In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.
At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:
• Global Commodity Procurement and Logistics
• Global Collaboration to Improve Availability of Health Commodities
Purpose
The Procurement Specialist–Lab is part of the team responsible for procuring all laboratory commodities under the Decentralized Procurement (DCP) mechanism, as well as through international procurement via the GHSC-PSM Global Supply Chain team. S/he works with various stakeholders to support procurement efforts through active participation in forecasting, supply planning, and monitoring the consumption and use of lab commodities.
Principal Duties and Responsibilities
• Serve as the point of contact for sourcing of the lab commodities and monitoring the progress of order fulfillment
• Work closely with Procurement Advisor-Lab and the DCP ISC manager to ensure that all orders are followed during procurement and that documentation files are up to date as per the SOPs
• Achieve at least 80% on-time delivery (OTD) and on-time delivery in full (OTIF) by managing the progress of orders for products funded under the specific task order from the point of intent to request by the USAID Mission in country through delivery of the product to the country. Order management activities include directing a team to:
o Ensure viability and accuracy of delivery and financial commitments that are being made by GHSC-PSM
o Follow established protocols and seek necessary internal (Finance, Risk) and external approvals (USAID)
o Track and conduct analyses of cycle times, sources of risks to signed and unsigned request orders, and proposed solutions, communicating problems and progress to the Procurement Advisor and DCP ISC Manager
o Liaise with GHSC-QA or FHI360 to ensure products are tested as required and are of acceptable standards
o Monitor orders/POs to ensure that the supplier fulfills commitments as per negotiated contracts
o Work with the Deliver/Return team to ensure products are delivered based on committed dates
• Utilize program procurement tools (ARTMIS) and tools to ensure timely and accurate placing of orders for laboratory commodities
• Work with procurement Advisor-Lab to establish and implement Decentralized Procurement strategies for the PSM Uganda Program
• Participate in regular review and update of supply plans for laboratory commodities and work closely with Quantification Procurement Planning Unit (QPPU) to ensure accurate supply plans are shared in a timely manner
• Build, strengthen and maintain relationships with local and international suppliers
• Provide timely notifications of expected shipments for each month/quarter to supply chain stakeholders (QPPU, and Joint Medical Stores) to ensure the warehouse is prepared to receive incoming commodities
• Regular verification of GHSC-PSM procured stock at central warehouse and service delivery points (SDPs)
• Provide regular reports on activities carried out, including monthly and quarterly progress reports
• Carry out additional responsibilities as may be assigned from time to time by the Procurement Advisor-Lab
Qualifications
• Bachelor’s degree in medical laboratory science required
• Master’s or other advanced degree in the relevant field is an added advantage
• Minimum (3) years of laboratory commodities supply chain management experience (Forecasting, supply planning, procurement)
• Knowledge of USAID funding and its contractual and reporting requirements preferred
• Experience managing USAID-funded health programs strongly preferred
• Prior experience with GHSC-PSM preferred
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Knowledge of distribution operating systems, logistics and program procurement required
• Excellent problem solving and decision-making skills
• Experience using program information systems
• Strong verbal and written communication skills in English.
Level of Effort and Location
This long-term position will be based in Kampala, Uganda with intermittent travel throughout the country, as needed.
Supervision
The Procurement Specialist-Lab will report to the GHSC-PSM Procurement Advisor-Lab or his/her designee.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
To apply, please use this form: https://chemonics.formstack.com/forms/procurement_specialist_lab_dcp_ . Applications submitted by email or any other means will not be reviewed. Please include a cover letter highlighting your experience, and an updated CV showing your qualifications and relevant experience.
Applications must be submitted no later than June 23, 2025, at 5:00 pm East Africa Time. If
you already applied for this position between May 21, 2025, and June 2, 2025, you do not need to apply again. Applications submitted during that period will be assessed for the present recruitment process.
Please note
Only candidates who are shortlisted will be contacted. Due to the volume of applications, we are unable to respond to individual inquiries by phone or in person regarding the status of your application.
Disclaimer
Filling this position is contingent upon receiving USG approval and funding.
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