Vacancy title:
Assistant Administrative Secretary

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Mbarara University of Science and Technology

Deadline of this Job:
Friday, August 29 2025

Duty Station:
Uganda | Mbarara | Uganda

Summary
Date Posted: Monday, August 18 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Qualifications and Experience

1. An honors Bachelor’s Degree in Office Management and Secretarial Studies, Administration and Secretarial Studies, or a related field from a recognized institution.
2. At least two-years working experience in a reputable institution shall be an added advantage.
3. Should not be above 40 years at the time of application.

Duties and Responsibilities

1. Taking and transcribing dictation and producing error free work.
2. Receiving and disseminating correspondences, mails and other information for the office.
3. Organizing meetings.
4. Maintaining and updating the desk diary.
5. Taking minutes at meetings and circulating decisions to relevant action offices.
6. Creating files and filing documents appropriately.
7. Managing the movement of files into and out of the department.
8. Drafting responses and communications for the supervisor.
9. Receiving and guiding clients.
10. Managing office interest, materials and supplies.
11. Monitoring the usage and maintenance office machines and equipment.
12. Maintaining office cleanliness and orderliness.
13. Supervising support staff.
14. Any other duties that may be assigned from time to time.

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

Mbarara University of Science and Technology (MUST) is a Public University located in Western Uganda, Mbarara City, 7km on Mbarara-Bushenyi road.

MUST’s vision is to be a Centre of Academic and Professional Excellence in Science and Technology. In order to achieve this vision, MUST is building a team of highly qualified and skilled persons who can ably contribute to providing quality and relevant education at the national and international levels with particular emphasis on science and technology and its application to community development.

Applications are therefore invited from suitably qualified Ugandans to fill vacant positions that exist in MUST.

Applicants should indicate three names, telephone contacts and e-mail addresses of professional referees; and should request at least two of the referees to separately send sealed confidential reference letters attesting to the applicant’s competencies and suitability for the job applied for to the address below before the closing of the advert.

Applicants must use the application form which should be downloaded from the website www.must.ac.ug.

Applications should be submitted to the address below not later than Friday 29th August, 2025 at 5.00 pm East African time.

The Chief Human Resources Officer
Mbarara University of Science and Technology,
P.O. Box 1410, Mbarara
E-mail: appointments@must.ac.ug

Hard copy applications should be delivered to:
Central Registry,
Ground floor,
Estates and Works Block,
Kihumuro Campus,
Mbarara (7 kms on Mbarara-Bushenyi Road)

Note: Only shortlisted candidates shall be contacted.

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